Resolve Outlook 2013 Synchronization Error

We all know that emails are considered as most protected and reliable way to communicate. It will be good practice if user will be able to send email through wireless device. This will surely save their time and make user work fast. Microsoft provides its users a facility of synchronizing their hot mail account with desktop email applications same is true for smart phones, PC’s. May be after doing this user will face underwritten error:

“There are too many devices syncing with this account. To sync using Outlook, try removing another device that is connected with this account such as a phone or another computer.”

Reason for Error:

Root cause of this error is synchronization of more than one device with the same account. Devices may be their smart phones, other pc, tablet etc. There is also another reason of this error i.e. the combination of folders present with devices that user is using for synchronization of accounts.

Key of problem

The solution of this problem is straightforward and can be easily resolved. User has to follow two simple steps to solve this problem. Although this solution is temporary, permanent solution will automatically be downloaded on user account. Steps to solve the problem are:

• Firstly user must fix their Microsoft account
• Now, configure the fixed Outlook account with new settings.

Step to fix Microsoft account: To fix Microsoft account, user must fill the outlook 2013 sync error form given on following link:

https://support.live.com/eform.aspx productKey=outlooksync&ct=eformts&scrx=1

After filling this form Microsoft will contact user with in 24 hrs of query generated. To use outlook 2013 account configure it with POP protocol. Use following method to configure the account

Steps to fix Outlook account with different settings

• Open Outlook 2013 application
• Point to file menu tap on Account Settings.
• A list of email account is displayed to user
• Now, select the existing email account entitled as EAS(Exchange ActiveSync)
• Tap on Remove button.

Configure Outlook 2013 account with POP3 Protocol

1.  Don't close the Window after removing the account.
2.  Add new email account by clicking on “New” button
3.  Select the Manual setup or additional server types or proceed
4.  Now, choose between POP or IMAP account.

 Instructions:

 4(i) Follow the instructions displayed on the Account Settings screen of Internet POP and IMAP,

4(ii) Type name in the Edit Box .This name will be enclosed to recipients.

4(iii) Enter email address in the text box of Email Address.

4(iv) Select Radio Button entitle as POP3 account

4(v) In the Incoming mail server box enter the URL pop3.live.com

4(vi) In Outgoing mail server box enter the URL smtp.live.com

4(vii) Now, Enter user's Hotmail account name in the User Name box

4(viii) Enter password in the Password text box

4(ix) Uncheck the box entitled as Secure Password Authentication and hit on More Settings.

4(x) Hit on Outgoing Server tab and Select the SMTP authentication check box

4(xi) In the Advanced tab choose the check box entitle as encrypted connection (SSL)

Note: Set the port of Incoming Server (POP3) to port 995.

4(xii) Now, use the encrypted connection under Outgoing SMTP server by selecting TLS

Note: Set the port of Outgoing Server to port 25. In case, if user found port 25 is blocked then

Set port to 587.

4(xiii) Click on Ok after Uncheck the box next to Remove from server after 14 days

5 Hit on Test Account Settings placed on the right side of the POP and IMAP Account Settings screen. After performing this step if user found there is no error then user is free to proceed for further process.

NOTE: Ensure by clicking on Test Account Settings whether all information entered in is accurate or not. Perform this step in case if any error occurs.

6 Finish the process by clicking on “NEXT”

By using above mentioned steps user can easily resolve the outlook synchronization error. If user still found this error unresolved then user must contact to Microsoft support.

Simple steps to restore Outlook Express Data

It is a good practice to keep a backup copy of your data whether it is a contact information or it is your account details. Backup will help user to maintain their account in case of any accidental data loss. Crucial data which is required to be backed up in Outlook Express are listed below:

• Messages
• News Groups
• Mail Accounts
• The Address Book

In my previous post, I already explain the methods for how to take backup of all Outlook Express Data. To use that backed up data, it is necessary to store data on your system.

Need of Data Restore: Sometimes users change their machine from old to New. In this case, there is need of re-installation of their desktop email client application. When a user wants to access his information on new system then there is a need to restore the user's account information that was saved in form of backup. User has to just apply the RESTORE process to access the information.

Note: To restore items when you use multiple identities in Outlook Express, you may have to re-create the identities before you follow below mentioned steps. Repeat each step as needed for each identity.

Restoring data is a very easy task as user has to just copy the backup data and restore it to the desired location. Following are the steps to restore precious data to Outlook Express account.

Step 1: Firstly start importing messages from the backup folder

1. Move your cursor to File Menu point to Import hit on Click Messages
2. To import from the box choose email -programme and click on Microsoft Outlook Express 5 or 6 then Proceed on NEXT
3. Now, Open Outlook Express 6 or 5 store directory to import mail messages.
4. Click OK
5. Browse to select the Mail Backup folder.
6. Now click OK and hit on NEXT.
7. Now, click on all folders then Proceed and Hit Finish.

Step 2: In second step Import the Address Book file

1. To import Address Book point to File Menu click on Import.
2. Now, To import text files separated with (Comma Separated Values) click on Import option
3. Browse to select the Mail Backup folder
4. After selection of folder click the address book backup.csv file,
5. Click on Open and then Click on Next
6. To finish the Process tap on Finish button.
7. Now, Click OK and Close the application by clicking on Close button.

Step 3: In this step import the mail account file

1. Point to Tools Menu move to Accounts section.
2. Click Import option in the Mail Tab
3. Now, open the Look In box and select the Mail Backup folder.
4. Import the mail account and click on Open.
5. To import other mail account repeat the above mentioned steps
6. Close the application

Step 4: Steps to Import the newsgroup account file

1. Point to Tools Menu move to Accounts section.
2. Click on Import option in the Mail Tab
3. Now, open the Look In box and select the Mail Backup folder.
4. Choose the news account that user want to Import.
5. Click Open
6. To import other newgroup account repeat the above mentioned steps
7. Close the application.

By using above mentioned steps user can easily restore their data. In, case if these steps do not work then user has to contact Microsoft support http://support.microsoft.com/ for their query solution.

Perfect solution to resolve error “0x8004010F” in Outlook

Every outlook user sends and receives emails by using their Outlook account. Usually user of MS-Outlook 2010 & 2013 faces a common problem while working with their account. When they try to send & receive an email message using their account, all of a sudden a pop- up window appears and displays an error message entitle as:

Error Code: 0x8004010F Message1: “Outlook data file cannot be accessed”

Or

Error Code: 0x8004010F Message2: “The operation failed error”

Common Cause of Error: Configuration of profile is not appropriate

Solution to cope up with “0x8004010F” error in Outlook

Before you run any operation to troubleshoot the error, firstly check the location of default Outlook data file (PST). After checking the default location of PST file, create a new outlook profile.

User Guide to locate the default Outlook data file

• Open Control Panel & hit on Mail.
• After opening mail in the Mail Setup option a dialogue box appears entitle as Outlook dialog box,
• In the dialogue box click on “Show Profiles”
• Choose your current Outlook profile & tap on Properties.
• Again in the Outlook dialog box hit on Data Files.
• Open the Data Files tab using Account Settings dialog box
• Now, note profile's default location.
• Process will complete after hitting on Close

User Guide to create Outlook profile

There are two methods to create new Outlook profile. Choose best method according to your convenience. Here are full methods:

Auto Account setup method to create an IMAP or POP3 email account.

NOTE: Some user email account supports both protocol IMAP and POP3. In this situation, auto account set up will create IMAP account by default. If email server supports for POP3 account then profile will be create in POP3 account.

To create a POP3 account, follows the steps manually:

• Open Control Panel
• After opening mail in the Mail Setup option a dialogue box appears entitle as Outlook dialog box,
• Point to the General tab in the Mail dialog box hit on Add.
• After clicking on Add Enter text in the “new profile name”
• After entering text hit on OK.
• Type your email account information in the text box appeared in “Add New Account” dialog box
• Tap Next.
• Wait till account configures
• Tap on Finish.

Steps to create an IMAP or POP3 email account manually

• Open Control Panel.
• After opening mail in the Mail Setup option a dialogue box appears entitle as Outlook dialog box,
• In the dialogue box click on “Show Profiles”
• Point to the General tab in the Mail dialog box hit on Add.
• After clicking on Add Enter text in the “new profile name”
• After entering text hit on OK.
• After adding account select settings of server
• Click on Configure settings manually & click on Next
• Choose Internet E-mail in the “Choose Service dialog box”
• Do click on Next.
• Type account details in the Internet E-mail Settings dialog box
• Now, test your account by clicking on “Test Account Settings”
  
  
  NOTE: If users don’t know correct account details then user must contact to their Internet service provider

• Browse to select Existing Outlook Data File
• Now, Open Outlook Data File dialog box
• Browse & select the Outlook data file which is located previously.
• Click OK & move to Next.
• Click on Close in the “Test Account Settings dialog box”
• Click Finish.

Steps to see default Outlook profile in new Outlook profile

• Point to Mail dialogue box open the General tab
• Firstly click on check box to use this profile
• Tap on drop down Menu to choose new profile.
• Now, close the Mail dialog box
• Hit OK

By following above mentioned steps, user will be able to resolve the error without any need of technical expertise. However, if you are still facing the same issue then you should contact to Microsoft customer support.

Procedure to create and use Groups in Outlook Express

We all know emails are considered as most secure and fastest way of communication. It is very obvious that every email account holder has their own contact list. Sometimes a situation comes like (on occasion, reply to clients, office use) user has to send same email to multiple recipients. It will become very hectic job if user will type every email recipients Address in the text field to send message. Instead of sending same email one by one, it is best if user will send email to all recipients in one click.

Microsoft resolves this problem by providing “Group” feature in Outlook Express. Creation of group will eliminates the need of CC and Bcc option as user has to just enter the name of group in Bcc part and send it to respective Group. By using this feature, user can create their personal as well as business groups to send same message to multiple people in a Single Click.

 Benefits of Creating Group

• Save Time
• Consistency

 Steps to Create Groups in Outlook Express

• Start Outlook Express Email Application
• Point to Menu Click on the Tool Option. User can also use Alt + T key to directly switch to Tool Menu

• Using the Arrow key choose “Address Book” and press Enter
• As Address Book appears click on NEW

• After clicking on NEW section use arrows key to choose New Group
  
  

• As user click on “New Group” a properties Dialogue Box appears
• Enter the Group Name in the Edit Box of Dialogue Box and Hit Enter

            

• If user want to add Group Details then he can use “Group Details” section to fill the details

• Now, user is ready to add members to the Group Created

Steps to Add Members to the Group

• Proceed with the last step and click on Select Members.
• After clicking on Select Members button use Down Arrow Key to select person from existing contact list. Repeat the process until you add all members to the Group

• If user wants to add new person in the Group then Choose “Add” option to add new person in the Group.

• To see your Group come to regular Outlook Express .Move to Contacts Section and scroll down to see the Group Name.

Steps to Send Email to a Specific Group

• It's a very simple task to send message to particular Group
• Open your Outlook Express mail application and click on “Create Mail button”.
• In the 'Select Recipients' dialog box there is a list of your contacts shown, along with a search field to help you find a contacts name.
• Click the "To :->" button (item) to put the 'Select Group' in the 'to:' 'Message recipients' box.

• Click the "Bcc :->" button (item) to put them in the 'Bcc:' 'Message recipients' box.
• Now, enter a message subject.
• Type the message to be sent to the Group.
• Click the 'Send" button to send the email.

By performing above steps, user can easily create Group depend on their need and can send message to a specific group.

Open Lotus Notes Mails in Outlook without any hitch

Lotus Notes email application is launched by IBM and MS-Outlook application by Microsoft. Both email application have their own file format i.e. .NSF for Lotus Notes & .PST for outlook. In daily routine it becomes arduous for a user to sustain their Lotus Notes account as their maintenance cost is not affordable for every one. User must have expertise in technical field to handle lotus Notes account. High maintenance cost of Lotus Notes is also an immense reason. These factors force a user to switch their email client from Lotus Notes to Outlook.

                             

Mostly users think that to change email application client is a very hectic & time consuming job. Their preceding email account (Lotus Notes) has all required information like contact details, email address, meeting schedule etc. So, if a user migrates from one email application to another email application (Lotus Notes to Outlook) then there is also need to export & import their all necessary information. Don't worry it’s a very simple task. I am sharing the complete steps to access data of Lotus Notes files to Outlook files. This process will complete in two steps,

Steps to approach your conversion

1. Export all Lotus Notes Mail Files
2. Import all Exported Mail files to Outlook

Follow these steps to Export Lotus Notes Mail Files

• Firstly open your Lotus Notes Mail Application
• After opening Click on the "Mail" tab
• Point to menu bar, move to “File" option
• After moving start the “Export” wizard by clicking on “Export” option

NOTE: - When "Export" wizard starts, user will have several options to select the format for the exported file from Lotus Notes.

• As user will import them to Outlook so it is advised to Choose "Tabular Text" or "Structured Text”
•  Now, Click “Continue” to start the export process.
• To stop the process click on “Export”.
•  Process ends & Exports the mail file easily

Follow these steps to Import the exported mail file in MS-Outlook.

1. Run Microsoft Outlook application.
2. Inside the “File" menu click on "Import and Export”.
3. After opening of wizard entitle as "Import and Export" Hit on "Next"
4. Now, choose the format to export the file.
5. User have option to choose "Comma Separated” Values OR "Tab Separated Values”
6. Tap "Next."
7. In the "Export" wizard browse the file exported from Lotus Notes.
8. To complete the process Hit on "Finish"

After performing these steps user will easily migrate their lotus notes files to Outlook. However, there may be possibility user will face difficulty in performing these steps. There is one more option to open NSF files in Outlook environment. User can also use third party tool available in market entitle as NSF to PST file converter. These converter tools also provide you assurance of no data loss during conversion process. Hope this post will be helpful for you.