How to Read Unread Mails in Outlook 2003 and Outlook 2007, Outlook 2010

I am sharing a great feature of MS Outlook to read all the unread emails from all folder at one place. Actually this feature I like very much because it really help me to save my time to search all unread mails.

I am receiving more than two hundred emails in my Outlook emails. Emails are coming to my inbox from various person and places so I have created a rule to filter these emails as per the name and importance. In short when I have to read all these emails in limited amount of time then I prefer to go for only important emails to reply, rest unread emails I read by search folder option which really help me to save my time.

I am sharing how you can also search all unread mails and read it and you customize it according to your choice.

Here are the simple steps to use and create this feature:
1.    Open Outlook 2003 and Outlook 2007.

• In Outlook 2007: Go File-> New-> Search Folder…
• Outlook 2010:  Tab Folder-> button New Search Folder. You will see the below window on  Outlook

2.    Scroll to the bottom of the New Search Folder dialog and choose;
Custom-> Create a custom Search Folder
3.    Press button "Choose…"
4.    Name: Today’s Unread Mail
5.    Press button "Criteria…"
6.    On the Messages tab set the following condition
Time: received today
7.    On the More Choices tab set the following condition
Only items that are: unread
8.    Press OK
9.    Press button "Browse…"
10.  Deselect the option "Outlook Today" and select the following folders;
Drafts, Inbox, Outbox
11.  Verify that the option "Search in subfolders" is enabled
12.  Press OK to close the open dialog

You can also place the Today’s Unread Mail folder on the top as Favorite Folders of the list and have configured Outlook to startup in that folder. 

This way you can easily manage all your mail you’ve received in a day even when you have rules configured which filter them to different folders. I hope you will take the benefit of this feature too and you can save time as well.

How to Start Outlook in Safe Mode

Do you know how to run Outlook in safe mode? If you are not aware then read my post so that you can open Outlook in safe mode.

To start Outlook from the Run command with the safe switch and check you need to do the following:

Aside from using the Run command, there are also other ways to start Outlook in Safe Mode

Hold CTRL
When you hold he CTRL button on your keyboard when clicking the Outlook shortcut on your Desktop, Quick Launch toolbar or Start Menu, Outlook will detect this and asks you if you want to start Outlook in Safe Mode. If you are using Windows XP or Windows 7, then there is a Search box in the Start Menu. Here type; outlook.exe /safe

Starting Outlook in Safe Mode via the Start Menu in Windows XP,
Create a shortcut
You can also create a new shortcut to outlook.exe and add the /safe switch;
First, determine the location of outlook.exe on your system. In general you’ll find it under;
    32-bit version of Windows
    C:\Program Files\Microsoft Office\Office <version number>
    64-bit version of Windows
    C:\Program Files (x86)\Microsoft Office\Office <version number>

If you can’t find it, do a search for outlook.exe or use OutlookTools (free) instead.

Once you’ve found outlook.exe we create a shortcut to it with the /safe switch to prevent Outlook from opening an extra window each time you click the shortcut or use your keyboard shortcut.

Right click on an empty space on your Desktop and choose New-> Shortcut
Type the path to outlook.exe between quotes or browse to its location via the Browse… button
Type a space behind that and /safe
The entire line should now look like this (example is for Outlook 2007 on a 32-bit Windows);
"C:\Program Files\Microsoft Office\Office12\OUTLOOK.EXE" /safe

Click Next

Name your shortcut for instance: Outlook Safe Mode
Click Finish

Imp Point 1: To further troubleshoot Outlook startup issues see this guide.
Imp Point 2: If you are in a corporate environment, you might find that other troubleshooting measures are also restricted to you. In these cases it is usually best to contact your IT-department and let them take care of it instead.

How to Convert Windows Live Mail to PST

Microsoft has developed Windows Live Mail and it is the latest email client application which supports Windows 7 operating system. I am sharing various advantages of Windows Live Mail such as:

Into the Cloud Concept: This concept helps you to access all your emails and contacts from anywhere because Microsoft Server stores all your email account information outside from your local computer so that you can globally access your emails but internet connectivity is required.

It is true your data can be globally access but this is also fact that you can’t relay 100% on server to secure your valuable data and very confidential information such as bank account details, personal emails, etc. And at times, people have experienced that if they configured their Hotmail or MSN account on Windows Live Mail, then automatic insertion of ads on their outgoing mails is done though they cannot see those ads but the recipient sees it.

Ah..Don’t you think all your personal information is hanging in the cloud? So I can say it very clearly that MS Outlook is much better than Windows Live Mail. The major benefit of MS outlook is all your personal information is saved on local computer and you can access easily. All your information gets saved in MS outlook in PST (Personal Storage Table) file.

Hmm.. I know you are now thinking to switch from Windows Live Mail to MS Outlook. Here is the simple way-out to do access your windows live mail on MS Outlook you need to convert Windows Live Mail to PST with Stellar Phoenix Windows Live Mail to PST Software.

The Software Converts Windows Live Mail identity folder to PST file which Microsoft Outlook supports so that you can access your Windows Live mails on MS outlook. You can see the preview of the mails before you save it. The Windows Live Mail to PST Software supports Windows 7, Server2003-2008, Vista, and XP.

How to set up Windows Live Mail

Outlook client mail is one of the favorite and in high demand by maximum online users. There is high chance that Outlook client mail already installed on your personal computer. As we all know the basic purpose of Outlook is to connect email server and download email so that you can easily access the information and check your email conveniently. I would like to share one more email client which you can select as good choice i.e. Windows Live Mail.

You are free to download and install Windows Live Mail. Once you install the Windows Live Mail then you will feel that there lot’s of similar feature as Outlook. It is also very easy and simple to set up Windows Live Mail with your email addresses.

So first of all you have to ensure that Windows Live Mails installed on system. Click on the round start button in the lower left hand corner. In the search field type "Windows Live Mail". If it comes up in your search you are good to go. At this point you may want to right click on it and pin it to your start menu so it will be a mouse click away. If it does not come up you will need to visit the link above, download and install.
Start Windows Live Mail just by click. You will find a dialogue box with the title "Add your email accounts".
Then you have to enter the following information to set up Windows Live Mail:

•    Incoming server information
•    Email Address
•    Password: Do not forget to check the "Remember this password" check box. Otherwise you have to enter password on every time.
•    Display name for your sent messages: Any name which you want to display.
•    Then you will find dialogue box says: "Configure server settings". You have to enter  the server information for your email provider and consists of the following:
•    Incoming server type: May be "POP" or an "IMAP" server type.
•    Server address: Enter the incoming server address for your service provider.
•    Port: Enter port of that your client will try and connect on. This will typically be 110 unless a secure connection is required. If it is the port will be 995. Check with your service provider if you get errors when done.
•    Authentication using: For Secure Password Authentication.
•    Logon user name: Same as user name.
•    Outgoing server information:
•    Server address: For outgoing mail server at your ISP support or call them.

Once it done you need to click on finished and the dialogue box will close.

You can see the main window for Windows Live Mail. See the Home tab at the top and select the option send/receive. Once you select this option all your pending emails will start downloading. It shows the Window live Mail setup done successfully.

Now just to add more email accounts click on the Accounts tab and click Email. Windows Live Mail came with Windows Vista but you may have noticed that it is not installed on Windows 7 by default. You can download it here http://windows.microsoft.com/en-US/windows7/looking-for-windows-mail
Thank you for reading this post. Hope you must be feeling that you have get some awareness on Windows Live Mail.

Vaibhav Pandey is Email Recovery Expert and support to solve the problems related to Email Recovery.  He works with Stellar Information System that provides total satisfaction by delivering data security and safety through best email recovery software to support clients 137 countries since 1993.

How to Recall a Sent Email in Microsoft Outlook 2003, 2007, 2010

Something great I am going to share with you an interesting thing. First of all I would like to share if you continue read this blog then by the last paragraph of this blog you will be expert to know that How you can recall a Sent email in MS Outlook 2003, 2007, 2010 which you have sent by mistake or with some error to someone. 

We know it very well that these four things that cannot return to us once it done:

1.    The Spoken Word
2.    A Sped Arrow
3.    A Past Life
4.    A Neglected Opportunity

Hope you believe it and it is true also. Today I am sharing something very interesting in the aspect of Microsoft Outlook through which we send / receive so many emails to do our communication for various purposes.  It is quite possible sometime we as human being do some errors by mistake such as sending mail get incorrect information and you don’t wanted that receiver should read that incorrect email. But it is very common that you may thing about now nothing can be done because mail has already been sent.  Ah…..  

Hmmm… Please wait there is a solution for it. Yes, you can recall your sent email before it will get read by the recipient. Exited now to know how it can be possible, so here you go these are the simple step with proper details:
You can only recall the email only in these conditions:

If you have sent an email in error you are able to recall it if:
i)    You and recipient both are an Exchange user
ii)    Sent email in the recipient's mailbox is Unread
Let us go for different version of Microsoft Outlook to know the Process how you can recall Sent emails.

Microsoft Outlook 2010

Step 1: Open Outlook
Step 2: Open your Sent items folder
Step 3: Find the email you would like to recall
Step 4: Open the message by double-clicking it
Step 5: Select Actions at the top and then select Recall This Message from that menu

The following message should appear:

You have to select the option of Delete unread copies of this message option. Once you have selected this option you will get the confirmation mail.
If you have selected Delete unread copies and replace with a new message then it will recall the message for you and you can type a fresh message.

Microsoft Outlook 2007

Step 1: Open Outlook
Step 2: Open your Sent items folder
Step 3: Find the email you would like to recall
Step 4: Open the message
Select the Other Actions at the top and then choose Recall This Message from that menu.

The following message should appear:

You can see there are two options to select. If you have selected Delete unread copies of this message as your option then you will receive an email confirming this was successful.
If you have selected Delete unread copies and replace with a new message as your option then it will recall the message for you and you can type a fresh message. 

Microsoft Outlook 2003

Step 1: Open Outlook
Step 2: Open your Sent items folder
Step 3: Find the email you would like to recall
Step 4: Open the message
Select Actions at the top and then select Recall This Message from that menu

The following message should appear:

You can see there are two options to select. If you have selected Delete unread copies of this message as your option then you will receive an email confirming this was successful.

If you have selected Delete unread copies and replace with a new message as your option then it will recall the message for you and you can type a fresh message. So try this method to recall sent emails so that you can overcome the problem which may about to create due to sent mail was incorrect. One thing is sure you need a lighting speed to recall your sent emails before it read by the recipient.  

I wish you all the best. If you wanted to read more about Email Tools then you can visit Email Tools.  

Review by Vaibhav Pandey. Rated: 9/10

How to Solve Exchange 2007 Outlook error 0x8004011D‎

We are continuously expanding our business through latest technology to fulfill our various business aspects through written communication. Maximum organization has MS Outlook installed as email client to communicate internally and externally.

It happens very often that we face problems with email systems and search for the perfect solution to overcome.  We search for the exact method or tool to recover the errors in MS outlook file. Sometime we have to tolerate with this pain of data loss when we are unable to find perfect solution.

Today I would like to share on error 0x8004011D in MS Exchange EDB file.Due to N number of cause there are high possibilities of logical corruption and physical corruption in Exchange database file. Sometimes, due to such damaging causes, EDB file might even corrupt.  And you face an error message i.e. “Error 0X8004011D the Server is not available”, and you find yourself helpless and unable to access EDB file database contents.

I request you not to worry. If you just follow these simple steps you can overcome from this error message very easily even though you don’t have good technical knowledge of this error. 

Simple Steps to resolve this error 0X8004011D:

1.     Make sure these MS Exchange Services (MSExchangeES, MSExchangeMTA, MSExchangeIS, and  MSExchangeSA) are in start mode.

2.     Next task to check, whether the information stores are all mounted or not. If any of these is dismounted then go to:  Exchange Manager >> Servers >> Server Name >> First Storage Group >> Right-click on Mailbox Store to select Mount Store

In Case still you are unable to solve this problem it means database got damaged. You can try Eseutil /p command to repair database. Before running this command, kindly make sure that you have taken backup of updated data and stored the original copy at safe location. So even if you lose entire data after running that command you will be comfortable because you have the backup of original data. After running Eseutil /p command, run Eseutil /d for defragging the EDB database. 

Through these commands you can access your database contents easily. In case this command also not fruitful to you then chances to recover the data get very less. Hmm….But wait…As I have shared that there is always a solution to every problem and we can overcome. Now you need to try for third party software i.e. Exchange Server Recovery to Fix Error 0X8004011D. The software will repair the EDB file without fail. This EDB Recovery software is also available with demo version and you can try to download the demo first.
  

Once your EDB file get repair through Mailbox Exchange Recovery software then it will automatically import in PST file format to your MS Outlook and you can access all the information in MS outlook as earlier.