I am sharing a great feature of MS Outlook to read all the unread emails from all folder at one place. Actually this feature I like very much because it really help me to save my time to search all unread mails.
I am receiving more than two hundred emails in my Outlook emails. Emails are coming to my inbox from various person and places so I have created a rule to filter these emails as per the name and importance. In short when I have to read all these emails in limited amount of time then I prefer to go for only important emails to reply, rest unread emails I read by search folder option which really help me to save my time.
I am sharing how you can also search all unread mails and read it and you customize it according to your choice.
Here are the simple steps to use and create this feature:
1. Open Outlook 2003 and Outlook 2007.
- In Outlook 2007: Go File-> New-> Search Folder…
- Outlook 2010: Tab Folder-> button New Search Folder. You will see the below window on Outlook
2. Scroll to the bottom of the New Search Folder dialog and choose;
Custom-> Create a custom Search Folder
3. Press button "Choose…"
4. Name: Today’s Unread Mail
5. Press button "Criteria…"
6. On the Messages tab set the following condition
Time: received today
7. On the More Choices tab set the following condition
Only items that are: unread
8. Press OK
9. Press button "Browse…"
10. Deselect the option "Outlook Today" and select the following folders;
Drafts, Inbox, Outbox
11. Verify that the option "Search in subfolders" is enabled
12. Press OK to close the open dialog
You can also place the Today’s Unread Mail folder on the top as Favorite Folders of the list and have configured Outlook to startup in that folder.
Custom-> Create a custom Search Folder
3. Press button "Choose…"
4. Name: Today’s Unread Mail
5. Press button "Criteria…"
6. On the Messages tab set the following condition
Time: received today
7. On the More Choices tab set the following condition
Only items that are: unread
8. Press OK
9. Press button "Browse…"
10. Deselect the option "Outlook Today" and select the following folders;
Drafts, Inbox, Outbox
11. Verify that the option "Search in subfolders" is enabled
12. Press OK to close the open dialog
You can also place the Today’s Unread Mail folder on the top as Favorite Folders of the list and have configured Outlook to startup in that folder.
This way you can easily manage all your mail you’ve received in a day even when you have rules configured which filter them to different folders. I hope you will take the benefit of this feature too and you can save time as well.
