Lotus Notes Errors and Their Solution

Lotus Notes is a desktop email application of IBM. Lotus Notes stores all information and data on NSF file. Like user of other email applications, Lotus Notes users also face errors which interrupt smooth functioning of this application. Common errors that occur while working with lotus Notes are:

•    Error due to corruption of database file

•    Unexpected MIME Error

•    Error due to missing entries in INDEX

•    Object variable not set

•    Invalid character in file name

•    Error due to truncation of NSF file

•    Error due to missing directory parameter

Above mentioned are the common problems that a Lotus Notes user may face while working with the NSF files. The main reason behind the occurrence of error is:

•    Corruption in header part of files,

•    Inappropriate hardware installation

•    Virus attacks,

•    Mismatch in checksum.

 Above mentioned are the common reasons that make a NSF file out of order. Here, I am describing in brief about what are the reasons behind the error occuring due to missing of directory parameter along with its solution . This error is coded as Error 0X1a5.

It’s a common scenario while working with Lotus Notes that user tries to start the Domino Server but unable to start the server. The reason behind this error is missing  of “Directory=” parameters from one of the important file of Lotus Notes named as “.ini” file. Another reason behind this error is due to access of maintenance tools on partitioned server. To resolve this problem user must reset the directory parameter of the server. Before proceeding further let's have a look on .ini file.

Lotus Notes .ini file: .ini file are fundamental file of Lotus Notes email application and recognized as Client Configuration file. This file contains almost every setting of Lotus Notes. This file needs special attention while editing because one wrong step will make Domino server work improperly. So handle this file with proper guidance of technical expert. To check the current listing of ini file user may click on URL:

http://www-128.ibm.com/developerworks/lotus/documentation/notes-ini/.

Efficient ways to do modifications in .INI Settings are:

With the Help of Text Editor (Note Pad/World Pad):

• Open the NOTES.INI file
• Edit the files using text editor. Text editor may be word pad/ notepad, it completely depends on user's OS.
• Open documents entitle as Configuration Settings
• Now, by using Configuration Settings documents user can add or modify the settings of .INI file.
• Before doing this user has to keep following points in mind:

• User can not edit or modify few files as there is no option provided to modify that files.
• User can apply these setting to Domino Servers file only by using Set Configuration server Command.
•  User can not perform editing operation on NOTES.INI file of Notes Client.
•  It is advised to use text editor to perform editing on NOTES.INI file.

                         Now, set the “Directory=" parameter by following underwritten steps.

• Using NOTEPAD open the server's notes.ini file.
• Proceed to "Notes Program=" line
• Perform add operation "Directory=<full path to your domino data directory>". e.g.
• Directory=C: \Lotus\Domino\Data
• Close the .ini file but before closing save the changes.
•  To see changes start Domino Server

By applying above mentioned steps user can easily resolve this problem. It is also advised to user to maintain their Lotus Notes Database at regular intervals and avoid problems. To perform maintenance task user can use commands like fix up, compact etc. I hope the information provided in this article will be helpful in resolving the error.

A quick glance of Windows Registry

Innovation in technology generates the need of installing new applications or software’s. It's really hard for a user to keep an eye on application configuration that is installed on their system. Microsoft resolved this problem by providing “Registry”. Let’s have a brief introduction of Registry.

Introduction of Registry

Registry is basically the blue print of every process that is going on with user's computer. Microsoft identifies Registry as a “Central hierarchy of database” that stores information of every hardware and software application installed on user's computer. Registry also stores information that is required to configure the system for single user or multiple users. Although previous version of windows uses configuration files in order to stock up information while in new version of Windows “Registry” replaced all these text based configuration files that are used to store the information. Configuration files that have been replaced are:

• .ini file
• Autoexec.bat
• Config.sys

In Windows Registry there is a assembly of keys, sub keys or values in the registry that are configured with set of supporting files that contains all backup of data. This assembly is known as “Registry hive” group. Location of system files are:

The location for supporting files is described below in table except these two:

Location of system files for HKEY_CURRENT_USER is: %SystemRoot %\Profiles\Username folder.

But for Windows NT 4.0, Windows 2000, Windows XP, Windows Server 2003, and Windows Vista location is different

Location of system file for HKEY_CURRENT_USER is: %SystemRoot%\System32\Config folder

Table showing registry hives and supporting folders associated with them:

Registry hive supporting files

HKEY_USERS\DEFAULT Default, Default.log, Default.sav

HKEY_LOCAL_MACHINE\SAM Sam, Sam.log, Sam.sav

HKEY_LOCAL_MACHINE\Security Security, Security.log, Security.sav

HKEY_LOCAL_MACHINE\Software Software, Software.log, Software.sav

HKEY_LOCAL_MACHINE\System System, System.alt, System.log, System.sav

HKEY_CURRENT_CONFIG Sys System.alt, System.log, System.sav, Ntuser.dat,

Ntuser.dat.log

NOTE: To be familiar with the data type user can see file extension.

For Windows 98 name of registry files are: User.dat and System.dat.

For Windows Millennium Edition names are: Classes.dat, User.dat, and System.dat.

However, sometimes there are some circumstances where user is in need of editing the registry. It may be due to change in default size of registry, configuration change of system and many more. User should keep one thing in mind before doing adjustment in the registry. They must take backup of registry because in case, if any error occurs while modifying the registry then a user has to lost all the data. To be on safe side take back up of registry.

Methods to edit the registry: There are two utilities provided by Microsoft to edit the Registry i.e. Regedit.exe and Regedt32.exe. Microsoft provides different methods to edit he registry.

• By using Registry Editor
• By Using Group Policy
• By using .reg ((Registration Entries) file
• By using Windows Host Script
• By using Console Registry tool for windows

Registry Editor: User will use Registry Editor at their own risk as it doesn't assure user to resolve his problem. Registry Editor will do following work

1. To locate or add any sub tree ,
2. To locate key, sub key, or value
3. To change the value
4. To delete or rename a sub key or a value

One more option provided by Microsoft to edit the registry is use of “Registry Editor Tool”. Tool is named as “Console Registry Tool for Windows”. File associated with this tool is reg.exe.

Windows user interface method: There is one more option to edit the registry i.e. use of “Windows User Interface”. By using this service user can change their system settings easily. Use of Windows user interface will eliminate the need of registry editor.

Group Policy method: Group policy will let user to apply policy settings to computers or users. To implement Group Policy in local group user can use Active Directory Users and Computers MMC snap-in.

Create Registration files: By using this method user can perform changes according to their need. To perform this operation user has to create a .reg file and after creating file run the .reg file on user system to get desired output. To run .reg file manually user can use “logon” script.

Windows Host Script method: User can also edit the registry by using Windows Script Host. This method allows user to run script directly in the operating system. Moreover, also there is facility of creating script by using Windows Host Script methods. User can easily perform operations like read, write of registry keys and values.

Now, there are various option provided to user to edit the registry. User can easily adopt the best method according to their convenience. I hope information provided above has been useful for you.

Resolve Outlook 2013 Synchronization Error

We all know that emails are considered as most protected and reliable way to communicate. It will be good practice if user will be able to send email through wireless device. This will surely save their time and make user work fast. Microsoft provides its users a facility of synchronizing their hot mail account with desktop email applications same is true for smart phones, PC’s. May be after doing this user will face underwritten error:

“There are too many devices syncing with this account. To sync using Outlook, try removing another device that is connected with this account such as a phone or another computer.”

Reason for Error:

Root cause of this error is synchronization of more than one device with the same account. Devices may be their smart phones, other pc, tablet etc. There is also another reason of this error i.e. the combination of folders present with devices that user is using for synchronization of accounts.

Key of problem

The solution of this problem is straightforward and can be easily resolved. User has to follow two simple steps to solve this problem. Although this solution is temporary, permanent solution will automatically be downloaded on user account. Steps to solve the problem are:

• Firstly user must fix their Microsoft account
• Now, configure the fixed Outlook account with new settings.

Step to fix Microsoft account: To fix Microsoft account, user must fill the outlook 2013 sync error form given on following link:

https://support.live.com/eform.aspx productKey=outlooksync&ct=eformts&scrx=1

After filling this form Microsoft will contact user with in 24 hrs of query generated. To use outlook 2013 account configure it with POP protocol. Use following method to configure the account

Steps to fix Outlook account with different settings

• Open Outlook 2013 application
• Point to file menu tap on Account Settings.
• A list of email account is displayed to user
• Now, select the existing email account entitled as EAS(Exchange ActiveSync)
• Tap on Remove button.

Configure Outlook 2013 account with POP3 Protocol

1.  Don't close the Window after removing the account.
2.  Add new email account by clicking on “New” button
3.  Select the Manual setup or additional server types or proceed
4.  Now, choose between POP or IMAP account.

 Instructions:

 4(i) Follow the instructions displayed on the Account Settings screen of Internet POP and IMAP,

4(ii) Type name in the Edit Box .This name will be enclosed to recipients.

4(iii) Enter email address in the text box of Email Address.

4(iv) Select Radio Button entitle as POP3 account

4(v) In the Incoming mail server box enter the URL pop3.live.com

4(vi) In Outgoing mail server box enter the URL smtp.live.com

4(vii) Now, Enter user's Hotmail account name in the User Name box

4(viii) Enter password in the Password text box

4(ix) Uncheck the box entitled as Secure Password Authentication and hit on More Settings.

4(x) Hit on Outgoing Server tab and Select the SMTP authentication check box

4(xi) In the Advanced tab choose the check box entitle as encrypted connection (SSL)

Note: Set the port of Incoming Server (POP3) to port 995.

4(xii) Now, use the encrypted connection under Outgoing SMTP server by selecting TLS

Note: Set the port of Outgoing Server to port 25. In case, if user found port 25 is blocked then

Set port to 587.

4(xiii) Click on Ok after Uncheck the box next to Remove from server after 14 days

5 Hit on Test Account Settings placed on the right side of the POP and IMAP Account Settings screen. After performing this step if user found there is no error then user is free to proceed for further process.

NOTE: Ensure by clicking on Test Account Settings whether all information entered in is accurate or not. Perform this step in case if any error occurs.

6 Finish the process by clicking on “NEXT”

By using above mentioned steps user can easily resolve the outlook synchronization error. If user still found this error unresolved then user must contact to Microsoft support.

Simple steps to restore Outlook Express Data

It is a good practice to keep a backup copy of your data whether it is a contact information or it is your account details. Backup will help user to maintain their account in case of any accidental data loss. Crucial data which is required to be backed up in Outlook Express are listed below:

• Messages
• News Groups
• Mail Accounts
• The Address Book

In my previous post, I already explain the methods for how to take backup of all Outlook Express Data. To use that backed up data, it is necessary to store data on your system.

Need of Data Restore: Sometimes users change their machine from old to New. In this case, there is need of re-installation of their desktop email client application. When a user wants to access his information on new system then there is a need to restore the user's account information that was saved in form of backup. User has to just apply the RESTORE process to access the information.

Note: To restore items when you use multiple identities in Outlook Express, you may have to re-create the identities before you follow below mentioned steps. Repeat each step as needed for each identity.

Restoring data is a very easy task as user has to just copy the backup data and restore it to the desired location. Following are the steps to restore precious data to Outlook Express account.

Step 1: Firstly start importing messages from the backup folder

1. Move your cursor to File Menu point to Import hit on Click Messages
2. To import from the box choose email -programme and click on Microsoft Outlook Express 5 or 6 then Proceed on NEXT
3. Now, Open Outlook Express 6 or 5 store directory to import mail messages.
4. Click OK
5. Browse to select the Mail Backup folder.
6. Now click OK and hit on NEXT.
7. Now, click on all folders then Proceed and Hit Finish.

Step 2: In second step Import the Address Book file

1. To import Address Book point to File Menu click on Import.
2. Now, To import text files separated with (Comma Separated Values) click on Import option
3. Browse to select the Mail Backup folder
4. After selection of folder click the address book backup.csv file,
5. Click on Open and then Click on Next
6. To finish the Process tap on Finish button.
7. Now, Click OK and Close the application by clicking on Close button.

Step 3: In this step import the mail account file

1. Point to Tools Menu move to Accounts section.
2. Click Import option in the Mail Tab
3. Now, open the Look In box and select the Mail Backup folder.
4. Import the mail account and click on Open.
5. To import other mail account repeat the above mentioned steps
6. Close the application

Step 4: Steps to Import the newsgroup account file

1. Point to Tools Menu move to Accounts section.
2. Click on Import option in the Mail Tab
3. Now, open the Look In box and select the Mail Backup folder.
4. Choose the news account that user want to Import.
5. Click Open
6. To import other newgroup account repeat the above mentioned steps
7. Close the application.

By using above mentioned steps user can easily restore their data. In, case if these steps do not work then user has to contact Microsoft support http://support.microsoft.com/ for their query solution.

Perfect solution to resolve error “0x8004010F” in Outlook

Every outlook user sends and receives emails by using their Outlook account. Usually user of MS-Outlook 2010 & 2013 faces a common problem while working with their account. When they try to send & receive an email message using their account, all of a sudden a pop- up window appears and displays an error message entitle as:

Error Code: 0x8004010F Message1: “Outlook data file cannot be accessed”

Or

Error Code: 0x8004010F Message2: “The operation failed error”

Common Cause of Error: Configuration of profile is not appropriate

Solution to cope up with “0x8004010F” error in Outlook

Before you run any operation to troubleshoot the error, firstly check the location of default Outlook data file (PST). After checking the default location of PST file, create a new outlook profile.

User Guide to locate the default Outlook data file

• Open Control Panel & hit on Mail.
• After opening mail in the Mail Setup option a dialogue box appears entitle as Outlook dialog box,
• In the dialogue box click on “Show Profiles”
• Choose your current Outlook profile & tap on Properties.
• Again in the Outlook dialog box hit on Data Files.
• Open the Data Files tab using Account Settings dialog box
• Now, note profile's default location.
• Process will complete after hitting on Close

User Guide to create Outlook profile

There are two methods to create new Outlook profile. Choose best method according to your convenience. Here are full methods:

Auto Account setup method to create an IMAP or POP3 email account.

NOTE: Some user email account supports both protocol IMAP and POP3. In this situation, auto account set up will create IMAP account by default. If email server supports for POP3 account then profile will be create in POP3 account.

To create a POP3 account, follows the steps manually:

• Open Control Panel
• After opening mail in the Mail Setup option a dialogue box appears entitle as Outlook dialog box,
• Point to the General tab in the Mail dialog box hit on Add.
• After clicking on Add Enter text in the “new profile name”
• After entering text hit on OK.
• Type your email account information in the text box appeared in “Add New Account” dialog box
• Tap Next.
• Wait till account configures
• Tap on Finish.

Steps to create an IMAP or POP3 email account manually

• Open Control Panel.
• After opening mail in the Mail Setup option a dialogue box appears entitle as Outlook dialog box,
• In the dialogue box click on “Show Profiles”
• Point to the General tab in the Mail dialog box hit on Add.
• After clicking on Add Enter text in the “new profile name”
• After entering text hit on OK.
• After adding account select settings of server
• Click on Configure settings manually & click on Next
• Choose Internet E-mail in the “Choose Service dialog box”
• Do click on Next.
• Type account details in the Internet E-mail Settings dialog box
• Now, test your account by clicking on “Test Account Settings”
  
  
  NOTE: If users don’t know correct account details then user must contact to their Internet service provider

• Browse to select Existing Outlook Data File
• Now, Open Outlook Data File dialog box
• Browse & select the Outlook data file which is located previously.
• Click OK & move to Next.
• Click on Close in the “Test Account Settings dialog box”
• Click Finish.

Steps to see default Outlook profile in new Outlook profile

• Point to Mail dialogue box open the General tab
• Firstly click on check box to use this profile
• Tap on drop down Menu to choose new profile.
• Now, close the Mail dialog box
• Hit OK

By following above mentioned steps, user will be able to resolve the error without any need of technical expertise. However, if you are still facing the same issue then you should contact to Microsoft customer support.