Switch without any hitch from Outlook Express to MS Outlook

Outlook Express and MS-Outlook both email applications are child of same parent i.e. Microsoft. These two application use DBX and PST file to store information. I have already introduced about DBX and PST files in my previous post. Although both these email applications are same, the only difference lies between their functionality and technical architecture i.e.  

Ø Outlook supports for Voice support features

Ø Outlook  provides connectivity with Exchange server

Ø Outlook supports for features like personal calendar, contact management etc these features are missing in OE

Including these differences still there are few scenarios that make user to upgrade their email application from Outlook Express to Outlook. These common scenarios are:

Circumstances:

Ø Change in work environment

Ø Up-gradation in OS (Operating system)

Ø Better Email Features

These are the common reasons for switching of mail client from Outlook Express to Outlook. Here, I will explain the complete procedure for accessing Outlook Express data in Outlook. But these steps applicable to application installed on same computer.

This process will complete in two steps:

1) By Importing data

2) Set default email application client

Steps to Import all messages, account settings, addresses book and rules for Outlook versions 2002, 2003 and 2007

For Mail settings:

Open Outlook mail application and target for Import and Export.

Now, select for option entitle as “Import Internet Mail Account Settings”

 Move to Outlook Express and proceed by clicking on NEXT.

Enter name and email address in the text box

  

NOTE: Make sure about the name because user's profile is shown by this name only.

Now, check for incoming and outgoing mail servers also ensure about account log in credentials.

Reminder: Enable the check box entitles as Secure Password Authentication (SPA) and then log on. This will work for version 2.5 POP mails.

Now, select the method to connect to Internet and proceed

Import easily all your email account settings.

For Outlook Express messages, address book and rules

Open Outlook mail application and target for Import and Export.

Now, select for option entitle as “Import Internet Mail & Addresses”

Select method according to Outlook version:

For Outlook 2007, Select Outlook Express 4.x, 5.x, 6.x

For Outlook 2003, Select Outlook Express 4.x, 5.x, 6.x.

For Outlook 2002, Select Outlook Express 4.x, 5.

NOTE: Make sure all check boxes are selected for labels “Import Mail, Address Book and Rules”. Import the data in to one of the following i.e. Contacts Folder of Outlook or the Personal Address Book.

Ø Select the option to handle duplication issue during Import process

Ø Select the option to handle duplicity during import

Ø Click Finish

Another Option:

B Set Default email application-client: There are two methods to select default email application client.

Option 1: In Outlook mail application in the Tool menu select Option and select the Other Tab

Now, choose check box entitle as “Set Outlook as a default program for E-mail, Contacts and Calendar.

Steps to Import all messages, account settings, addresses book and rules for Outlook versions 2010

For Mail Accounts:

ü Open Outlook 2010 application and select the Menu

ü Open the “Import and Export Wizard” by clicking on Import tab

OR

ü Open Outlook 2010 application and select the Menu

ü Open advanced tab to Export. This will open the Import and Export Wizard

Further procedure is same as describe for version (2002, 2003, and 2007)

For Outlook Express messages, address book and rules:

All procedure is same. But make sure of underwritten points:

·        User can't import rules to version Outlook 2007 and 2010 as these rules subset has been extended and blessed with more features as compare to earlier version.

·         Set User can import data to Outlook Contact folder only.

Another Option:

Default email application-client:

·        Open Outlook 2010 application and select the File > Menu in the Ribbon.

·        Select the General tab and proceed

·        Now, choose check box entitle as “Set Outlook as a default program for E-mail, Contacts and Calendar.

Above mentioned is the procedure to access Outlook Express data in to Outlook. There is also one more option to access data easily i.e. use of third party converter tools to convert DBX file to PST file format. The DBX to PSTfile converter tool is well equipped with advance technique that is more secure and safe.