How to export all Windows live mail contacts and calendar data to Outlook 2013?

Windows Live mail (EML) and Outlook (PST) both email applications have their own importance. But due to some extensive and vast features of Outlook, most of the users prefer to choose Outlook as their email application. Now a day’s social networking has a great value. Outlook 2013 is introduced with a new feature of connecting social profile, attachment reminder, Skype connectivity with their outlook account and many more new features are also introduced.

    

These up gradation in features of Outlook make users think of switching from Windows Live mail (EML) to Outlook (PST). To convert EML file to PST file is not as troublesome because various EML to PST file converter tools are present. But to access Windows Live Mail contacts and calendar in Outlook, user has to export them manually. 

In my post, I am sharing steps to access Windows Live mail calendar and contacts in Outlook. 

Following are the steps:

Exporting Contacts from Windows Live Mail to Microsoft Outlook 2013:

1 Start windows live mail application.

2 Select Contacts folders to export and choose Comma separated values (.CSV) files.

3 After performing such steps a CSV Export window will open containing Browse button.

Choose option browse to select the Desktop folder.

4 Now, enter text in the file name save the file by clicking on File button

NOTE: File name will be “WLM Contacts”.

5 Select the field’s user want to export and finish the process by clicking on Finish button. Wait till the process complete

NOTE: Select most common fields only if user is confirmed about the information i.e. First Name, Last Name, Email address and Telephone. May be this process will take some time because of messages present in the files user is exporting.

6 Close the Windows Live Mail application

7 Select Excel file and open it.

8 Open the desktop folder and click on show all files.

9 Select file created above with name “WLMContacts.csv” and open it.

10 Now, select file Select File, and then click Save As.

11 Now, change the extension of file to CSV (Comma delimited) (*.csv), and save them

12 In this step, while saving the file user is asked to replace existing file or overwriting the file or keep the file in CSV format then click yes.

13 Now, close the Excel sheet

14 Start Outlook application and select file named as contacts.

15 Click on Import/Export icon

16 After opening of window select option to Import from another program and proceed

17 Previous steps will highlight comma separated values

18 Now, again select the Desktop folder b clicking on Browse

19 Select he contacts from the file named as WLM Contacts.csv

20 Now, contacts folder will be highlighted and proceed on NEXT to finish the process

Steps to exporting calendar from Windows Live Mail to Microsoft Outlook 2013:-

1 Log in into Windows Live mail account to select the Calendar folder.

2 Select the account type from Windows Live account and Outlook account to share the calendar information.

3 From the option given choose option ‘share the calendar’ and save the changes.

4 Send a link to people with whom user want to share calendar by enable the checkbox.

5 To save changes click on links provided and proceed

6 Choose the link that contains information user want to share and do click to email the link to respective person to share the calendar details.

All above are the steps to export all contact details and calendar to outlook. Windows Live Mail doesn’t have option to synchronize the emails automatically with Outlook. To access that email messages in Outlook, user has to export email message manually. Following are the steps to export the mail messages.

Steps to Export the mail messages

1 Start both email applications: windows live mail and Outlook

2 Head towards Windows Live Mail application and choose Email messages from Export section categorized in the File menu.

3 Now, Select format of Microsoft Exchange and proceed 

4 After doing this a message is displayed containing text “All email will be exported to Microsoft Outlook or Microsoft Exchange”

5 Now, choose appropriate mail folders from the list of all email folders and Export them.

6 Wait till process complete. After completion of process a dialogue box will appear on Window named as “Export Complete dialog box”.

These steps only applied to Export all Windows Live Mail contacts, calendars and emails to Outlook 2013 (32) bit only.

How to access web mail account (Gmail) using desktop email client apps (OE)?

Emails are the backbone of every business either its small business or a large scale business. In the list of email application clients, Outlook Express is very famous email client associated with Windows XP. Sometimes there comes a situation when user has no access to internet. To overcome this situation, user can configure their desktop email application client to their webmail account and can access their email easily.

In this article, I am sharing screenshots to configure Outlook Express account to Gmail account. In case the user is using Outlook as their email account then they can also configureOutlook account with web mail. Before proceeding further, first user should meet the following requirements to configure their account.

Requirements to set up Gmail account with Outlook Express:

• Login access details of their Gmail account.
• Server’s Name. (Incoming & Outgoing mail server)
• Complete details of port settings

Depending on user’s choice, user can enable account option to select whether they want to configure via using IMAP account or POP server.

This configuration process divided in two parts i.e.

• Setting of Gmail account
• Setting of Outlook Express account

Snapshots to configure Gmail:

1. To initiate the process, log in to your Gmail account

 

2 After Log in move to Settings and do click on that 

3 Now, head towards “Forwarding and POP” and select the radio button entitle as “Enable POP for all mail” and save changes.

Screenshots to configure Gmail account with Outlook Express:

 

1 Login to Outlook Express application.

2 Point to Tools Menu, move cursor to Accounts option as displayed in Image below:

3 After clicking on Accounts screen, displays an image entitle as “Internet Accounts” 

4 Now, Click on button highlighted as “Add”. After clicking, it will show three options

5 In the next step, an Internet Connection wizard will open asking for Display name. After filling the entry, click on button “Next”. Keep one thing in mind while editing the Name: name must be same as name of your Gmail log in.

6 In this step, user will enter their email address in the text box. Follow the above instruction while entering user’s email id that should be same as id of user’s Gmail account. After filling the credentials, proceed to NEXT.

7 After proceeding on Next Step, Internet Connection Wizard will give user option to select the mail server type. As I mentioned above, user can choose server type according to their availability. While choosing option, they must aware of server’s mail address. Here, I am taking POP3 in to consideration

• For Incoming Mail text: ‘imap.gmail.com’
• For Outgoing Mail text: “smtp.gmail.com”

For pop user’s

• For Incoming Mail text: pop.gmail.com
• For Outgoing Mail text: “smtp.gmail.com”

I am showing both images:

                                      Figure For POP3 users

8: Enter the log in credentials of user’s Gmail account. After login, user must enable their Remember Password box. Hit on NEXT to finish the Log-In process 

9 Now, user will see a screen giving information for successful completion of process. To set server setting click on Finish button.

10 This step will return user to the “Internet Accounts” page. Now, User will select the “Properties” button “by doing right click

11 Do right click on section entitle as Properties. This action will display Properties windows including all Servers’ settings. This will also authentication for servers.

 

12 Now, Move to Advance Tab to create a secure SSl connection. User can create SSL connection by entering the port no of SMTP and POP3 protocol. Remember IMAP users will enter port no in the text box of IMAP protocol and click on OK to finish the process.

 

By following above instructions, user can easily send and receive their web mails using their desktop email application client and enjoy their work without any interruption.

 

 

 

How to make Hyperlink work in MS-Outlook, if it refuses to open?

Email application works as an interface between receiver and sender to pass information. MS Outlook is one of the most famous email application client existing in the market. Its new version Outlook2013 extensive and vast features (face book connectivity, hyperlink creation, attachment reminders etc.) makes it famous among the users. But when I was using Outlook & try to open hyperlink then I encountered an error message i.e.

“This operation has been cancelled due to restrictions in effect on this computer. Please contact your system administrator.

Your organization's policies are preventing us from completing this action for you. For more info, please contact your help desk.”

When Outlook user’s click feverishly to open the link attached within the email, they get disappointed as Outlook gives no response to their query & shows above error message. This is the most irritating situation, I guess! This situation makes user thinks this is the fault of Outlook, but let me clarify that this is not the Outlook error. Following are the common reasons behind this error message:

• Error in registry keys or
• In appropriate installation of Internet Explore
• Corruption in Internet Explorer Possible cause

Solution to resolve this error:

Microsoft describes two ways to resolve this error:

• By Resetting the Internet Explorer settings.
• By Import and exporting registry keys from another computer.

Steps to Do Editing in Internet Explorer Settings:

For Newer version of Internet10:

• Open Internet Explorer and move to Tools option and click on Internet Options. Hit Advance Tab and choose Reset Settings.
• Now, select the checkbox entitle as “Delete personal settings”
• Click on close the window and restart browser.
• Repeat the first steps and move to Programs tab and select button Set programs
• Set Microsoft Outlook as your default program.
• Choose Internet Explorer by scroll up again to default programs list
• Close the application

For Internet Explorer 8

Start Internet Explorer.

1 Point to Tools menu chooses Internet Options.

2 Move your cursor to “Advanced tab” and choose “Reset”.

 

3 Choose Program Tab and click on Set Programs

    

4 Now choose MS-Outlook as default program and hit OK

Steps to Import and Export Registry Key from other computers

Export the Keys

1. Point to Start Menu click on Run

 

2. Type regedit in the Open Dialogue box and proceed to next step

 

3 In the next step point to locate the registry key value as highlighted in the fig shown below:

4 Now, move your cursor to the File menu in the Registry Editor and target on Export 

 

5 After clicking on Export save the location address of file.

NOTE: All registry files are saved on user’s hard disk or floppy disk

6 Now, enter the desired file name to save the file and exit the Registry editor.

Import the Keys

1 Firstly copy the registry key to the affected computer and do double click on .reg file

User will receive the following error after doing this

For Windows 7 users:

“Are you sure you want to6 Now, enter the desired file name to save the file and exit the Registry editor.

Import the Keys

1 Firstly copy the registry add the information in drive: location file was copied to\file name.reg to the registry?”

For Windows 8 users:

“Windows 8 - Adding information can unintentionally change or delete values and cause components to stop working correctly. If you do not trust the source of this information in C: Users\<your logon>Desktop\regkey.reg, do not add it to the registry.”

2 Target OK to terminate the process

Now verify the default value of “HKEY_CLASSES_ROOT\.html” this key is html file

1 Point to Start Menu clicks on Run and Type regedit in the Open Dialogue box and proceed to next step

 

2 Now, do click on under shown registry value

3 After clicking on the value entitle as “String (Default) is "html file” check whether it’s an html file or not

 

4 Do right click on file and chose option modify

 

5 Now, Enter the file value in data box.

6. After entering the values click Ok and exit the registry editor.

It is advised to do modifications in registry carefully as a little mistake leads to heavy loss of crucial data. However, if still error occurs then user must contact to Microsoft support.

User guide to access Outlook Express address book in Outlook

Outlook Express stores all contact information in wab file. When user migrates from one email application to other then there are several options available to convert all files. When user switches from Outlook Express to Outlook then there are various converter tools present in the market to perform DBX to PST file conversion. These tools will convert all DBX files to PST files but will not be able to migrate address book.

Address book plays a vital role in every communication. As I have mentioned above that .wab file stores all Outlook Express contact information. To use this file in any other email application, user has to follow manual process. There are two options described by Microsoft to access Outlook express contact list in Outlook. User can choose any option according to their convenience: 

 

            In first case, if user is upgrading its program using Windows address book during Outlook Active Setup then set up will convert all address book entries to the Outlook contacts.

In another case, if user is not using Outlook Active Setup then he can choose underwritten options to use contact list.

1. By using Import and Export wizard
2. By sharing contacts

Effective steps to use Outlook “Import and Export” wizard

In Outlook, you can use the Import and Export Wizard as the interface for Address Book conversion. To convert a WAB file, follow these steps:

• Run MS-Outlook application.
• Points to file menu choose option “Import and Export”
  
  
   
  
  
  Choose option entitle as “Import Internet Mail and Addresses” and proceed.
  
  
  
  
   
  
  • Now, select the version of Outlook Express from the list of version i.e. 4.x, 5
  and proceed to Next.
  
  
  
  Pick out the address from the list of products and convert them. Click next. 
  Select any combination of the Mail or Addresses from the items listed 
  
  
  NOTE: There are some rules present for conversion of files but steps to convert address are same
   
• Now, proceed to select location to save imported address data. 
  
  NOTE: Choose location you use to install Outlook initially i.e. 
   
• Contacts folder for the “Internet Mail” user’s for installation of Outlook 98.
• Destination for Corporate or Workgroup Personal Address Book is Outlook Contacts.
  Choose Duplicate items option to complete the process    
  
  
  Effective steps to share Outlook Contacts with Outlook Express

• To access contact list of Internet Mail option, user can use share option to access Outlook Express contact list in Outlook. Steps to do this:
  
  
• Enter text Wab in the text box open after clicking on RUN. 
  
  
  
  
  
• Choose one option from the Address Book Tool menu
  
  
  
   
  
  
• Now, select options entitle as Share contact information and share address book between Outlook Express
• Now, close all the application
• Restart Outlook Express application to see the changes.
• Now, Address book is ready to access in Outlook.

We all know Outlook Express store all information in form of folders. That folder may be an individual folder or may be a folder for group.

Effective steps to drag Address Information directly to Outlook

Outlook Express store information in form of identity folder’s or groups .To use that folders or group directly, user can directly drag them to Outlook by using following method:

• Point to Start Menu target Files and Folders.
• Enter text .wab file in the Open box
• Choose the WAB file user want to locate and Tap two times on WAB file
• Open Outlook email application
• Adjust system screen to see both contact folder and file
• Now, open wab file and choose any entry. Select an entry from the WAB. Drag it to the Contacts folder.
• Now, save the entry in Contact form and close the application.

NOTE: Use shift and ctrl button to select contiguous and non-contiguous groups of entries or press CTRL and select entries.

Aforementioned steps will help user in importing their address book from Outlook Express to Outlook.

How to Improve Outlook Performance without any hassle?

MS-Outlook user mostly thinks that following reasons are responsible for the sluggish behavior of MS-Outlook:

Cause for Outlook sluggish behavior

• Power failure
• Virus attack
• Improper shutdown of system
• Outlook upgrade hangs up

But it is not true, most of us are uninformed of fact that the main reason behind the slothful behavior of Outlook is over grown size of PST file. This overgrown size results in slow performance of Outlook and also affects PST file performance. In this case, user will have no longer access to its PST file as it suspect to corruption and user has to lose its all valuable data.

Root cause for overgrown size of mailbox:

In previous version of Outlook (2000&2002), followed file format is ANSI which provides user to store only 2 GB data. When file size exceeds to 2 GB then Outlook application will no longer work smoothly. This causes too much problem while sending and receiving emails.

This problem is known as 2GB file size problem. Overgrown size of PST file will drive user in danger zone by corrupting the PST file. To deal with this problem, Outlook starts supporting for UNICODE file format in newer versions (2003 and above). This allows user to save data up to 20 GB only. One more reason behind the overgrown size of PST file is heavy attachments. To deal with such problem, user can separate out the heavy file attachments and can save them in a different file folder for future use.

Common Problems with oversized PST file:

• MS-Outlook decline to start
• MS-Outlook takes too much time in loading.
• Problems in adding or deleting the files from the folder
• Application causes problem while sending and receiving emails
• Application freezes automatically after sometime
• Loss of valuable data

All above issues are quite enough to explain that what issues a user can face due to oversized PST file. So, to avoid such nasty situations it is advised to decrease the size of large PST files.

Troubleshoot the Over sized PST file problem:

To make space on hard disk, a normal user will eliminate the unwanted emails from their mail box or will delete the all emails present in the deleted items folder. But they are unaware of fact that this will not do any effect on PST file. Best way to sort out this dilemma is compression of PST file. To compress PST file use 'Compact Now' option.

Microsoft provides inbuilt options to compact the PST file. User can easily adopt that option by clicking on “Compact Now” menu present in the user’s profile associated with Outlook. PST file compression can be performing in two ways i.e.

• Manual PST Compression
• Automated Background Compression

Location of Compact now option in Manual PST Compression:

• Point to Menu select the option Data File Management
• By selecting the desired PST file hit on settings
• Select the button Compact Now

User can choose methods according to their preference but these two methods do not provide any assurance of no data loss while compressing. To overcome with this problem, user can use third party tools to compress the large size PST file.

Key Benefits of using third party tools

• Let user compress both files i.e. OST and PST
• User will get complete assurance of no data loss
• Let user save attachments in separate folder
• Empty the space on hard disk
• Increase Outlook performance

Compressing PST file will no longer be trouble by using third party tools.