Do It Yourself (DIY): Back Up your MS Outlook Email

Outlook Email Backup

Backup is necessary for every one as we don’t know when we need backup. Most of time we face situations like sudden power failure, accidental deletion of emails, Virus attack and many such conditions. These type of situations results in data loss. To avoid such type of losses it is advisable to have back up of emails. In this post you can learn how you can create back or copy of your Outlook Mail, contacts and other data?

Importance of PST File Backup

The data such as mails, contacts, calendars, and other important data and details stores in Outlook in PST file. Sometime these details got inaccessible due to PST file corruption and you find it difficult to get the stored details. It is important for you to know that how you can save your important information. You need to know how you can do it yourself to create the backup of Outlook email.
 

Do it your self-Steps

In first steps to avoid any error it’s necessary to keep Back Up or Copy Your Outlook Mail, Contacts and other Data. In case if any miss happening occurs with PST file then we can recover data easily. There are three different ways to back up your PST file

1.    Archive Manually Outlook PST File
2.    Manual Method to back up your PST file
3.    Create and Export option to back up PST file
4.    Automatic Method

Steps to Archive Outlook PST File Manually

1 Point to File Menu select option ‘Options’

                                                                 

FIle Menu

2 After selecting Option click on Advance option on the left pane and user will see a window

                                                                        

Advance Options

 3 Enable Check box Run Auto Archive for n days categorize under option Auto Archive

                                                                    

Run Auto Archive

 4 Wait till process get complete

Manual Steps to Back up Your PST File Items

•  Point to File menu select option Clean up Tool

                                                        

                      

Select Clean Up Tool

  •  Select Option Archive this folder and all subfolders categorized under Archive option

Archive Option

•  Now, select desired folder that you want to archive and then enter necessary credentials for date and time  

Criteria for Archive Option

• User will see destination file in Archive Box
•  Now Click OK

Browse & OK

 Steps to Create and Export Personal File Folder

• Point to File Menu select option Import & Export
• Choose file .pst and select
• Select the desired folder to export from which is categorized under the list of folders
• Now type the file path and name or path or do same for file you want to save. Option is categorized under "Save Exported File As:”
• Now select option “Do not Export Duplicate Items”. 

NOTE: Make your PST file password protected by providing necessary credentials.

• Now finish the process by applying your password. And save all Mail, Journal, or Notes folder in the given path.
• Here I am sharing by default location of PST file

C:\Documents and Settings\”user account”\Local Settings\Application Data\Microsoft\Outlook\backup.pst

This way you can create the email backup yourself. There is another option that you can try if you are still feel some problem in email back through above method then try Email Backup Software for complete backup of PST file which stores all your information. Hope you will find this post helpful. You can also share your comment and review also.

User can use various third party email backup software’s available. Here I would suggest good email backup software named as Stellar Phoenix Email Backup Software. To know more about software please follows their website.