Convenient steps to connect Internet Email account with Outlook 2013

To send an email, it is necessary for both (receiver and sender) to be active on internet. Sometimes user faces situations like un-availability of internet, problems while account log-in, compatibility issues with the system and many more similar issues. These situations not only slow down the conversation but also work as a blockade in daily email account activities. Microsoft sort-out these dilemmas by providing an alternate option for Internet Email account users. Now, they can use their Outlook account to send and receive messages even when there is no internet connectivity.

 

A question might be arising in your mind! How can this be possible? This is possible if user follow few simple steps to configure their Outlook2013 account with their Internet Mail account. I am providing step by step guide for setting up the internet email account with Outlook 2013 account. There are four different ways to set up account.

1: Automatic Internet Mail Account Setting

NOTE: User must have their email address and password provided by their Internet Service Provider

• A Launch Outlook2013 application and move cursor towards File Menu
• After clicking on File tab select category Info.
• Now, select the Account Settings from the drop down list.
• In the Account Settings dialogue box, select Email tab and Email Account page appears
• Now, choose icon named as New to add new account. A dialogue box will appear on the screen named as ‘Add New Account’

• To set email account automatically, enter the following necessary credentials under Auto Account Setup i.e.: User Name, email address and password.

    Caution: Be sure about user’s credentials, as user email won’t work if credentials are not correct

   Proceed by clicking on NEXT button to set Account in the Auto Account Setup process.

• Now Test Account Settings screen will show that process has been completed successfully.
   
  
  
  
  
  NOTE: Outlook can automatically fill all the necessary credentials of user required in ‘Account Set UP’   form. For this, user has to enable the check box titled as: "Save this password”
  
  
       Complete the Automatic Account Setup process by clicking on Finish button and after that click on close button to complete the Account Setup process
  
  
  
  
  Info: In case the above described steps do not work then user can go for “Auto Account Setup” feature. By using this feature, user can connect their account by using unencrypted connection. May be there are chances of failure of this method, in that case, user has to follow manual set up to configure account.
  Here are the steps for manual settings of Internet email account
  
  
  Manual Account Set up Procedure:
  
  
  • To initiate the process, user must aware of their email address, password, incoming mail server name, and outgoing mail server name
  •  Repeat the steps mentioned in above procedure till Add New Account dialog box appear:
  • Now enable the checkbox entitle as “Manual setup or additional server types” and proceed. Also select: POP or IMAP radio button.
  •   Complete the form by entering required credentials:   
  1. Under User Information: Enter user Name and email address.                       
  2.  Incoming mail server info: Name of the server in lowercase letters. User can enter server name in form of mails address or IP address e.g. "mail.xyz.com." 172.15.1.2.
  3. Under Server Information:  Select Account Type box. For POP3 or IMAP account              fill the following information:   
  4.  Outgoing mail server info: Same as Incoming mail server info            
  •  Log-on Information
• 1.   User Name filled as User’s email address.  User Password or user can select the check box entitle as “Remember password”
  2.  In case if your ISP demands then  Select the logon entitle as “Secure Password Authentication” (SPA)
  
  
  • Complete the “Test Account Settings”  by fulfilling under mentioned process :
  1. User is logged on to the SMTP server as well as POP3 server.
  2. Internet connectivity of system is assured
  3.  If user’s POP3 server is logged in then Outlook automatically sets the login credentials for incoming mail server before sending the mail.
  4. Now, a  test message is sent that explains all the changes(if any)  done by Outlook
  
  
  
  
  
  
  
  
  
  
  
  
  
  • Finish the process by clicking on NEXT.
  Settings for Internet Service Providers (Manual Outlook Configuration)
  
  
  As Server name and settings play a crucial role in setting of account. One mistake leads to improper working of email. So, it is advised to user to contact their ISP to get exact name as well as settings of their Incoming and Outgoing mail server name.
  
  
  Advance Server Settings
  Sometimes there comes a situation when user is needed to change their email account. To do so user has option for Advance Server Setup. Here is the process:
  
  
  
  
  •  In the Internet E-mail Settings dialogue box click on “More Settings” option.
  •   Select Advance Tab and set ports for POP3 and SMTP
  • Define the needs of server that may be Encrypted Channel, Server time out settings and its delivery settings.
    
   
  Info:  By doing settings of delivery, user will able to read message but there is a condition as this will leave the message on server for a specified time. User who is using same email account for more than one computer can adopt this option. Outlook automatically sets time range of 14 days before removal of message copies from the server. User can select the check box if they want to keep their server without message copies
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  User can choose above methods according to their convenience. Although above mentioned methods are quite easy to implement if still user faces problem in configuring account then user must contact Microsoft Support for solution.