How to take backup of precious Outlook Express data?

Common circumstances like unexpected system file crash, sudden system shutdown, virus attack results in data loss. Along with system data, our desktop email accounts also get suffered with that. No doubt, our email accounts hold our most important information like (contacts, messages, group accounts, mail accounts) and many more information. Best practice to avoid this situation is to keep backup copy of your email account so that user can use them in case of any emergency. I am using Outlook Express as an email account so I am taking Outlook Express in to consideration.

Backup Messages in Outlook Express:

Step A: In the first step copy all message files to a Backup Folder

1. Firstly locate the Store folder
2. Now, Run Outlook Express E-mail Application
3. Point to Tools menu hit on Options
4. Move to Maintenance tab & hit on Store Folder
5. Now, copy the Store Location

• To Copy Location of Store Folder follow these steps
• Adjust the position of mouse at one end of the box under your personal message store is located in the following folder box.
• Now, drag the mouse pointer by holding the left mouse button. Drag it to the personal message store located in the following folder box.
• Use CTRL+C command to copy the location.
• Now, click twice to close the dialog box.

Step B: After copying the message files, now copy the contents of the Store folder

• Point to Run, use CTRL+V and tap OK.
• Point to Edit menu choose all and proceed.
• Now, move to Edit menu and apply copy command Copy
• Close the window.

Step C: Create a backup folder

                 Create a new folder on desktop & named as “Mail Backup”

Step D: Using PASTE command copy all the contents of the Store folder into the backup folder

• Open the Mail Backup folder by doing Double-click on it.
• Inside the Mail Backup folder window do Right-click and choose Paste

Backup Address Book in Outlook Express:

Steps to Export the Address Book to a .csv file

Storage location of user's all contacts associated with their account is Windows Address Book (.wab) . Folder name is same as the name of user profile. As a multiple user, identity user must separate out the Address Book data and export the data to a .csv file.

Export the .wab file to a .csv file and access contact information easily. To obtain result use File menu in OE to export the .csv file. If you are an Outlook user Use following methods to export the file:

• Point to File menu use Export options & hit on Address Book.
• Hit on Text File and Export data.
• Now, Start to Browse
• Select the above created Mail Backup folder
• Enter the text “Address book backup” in the File Name box
• Hit on Save & Click on Next
• Export all the files you want to export by selecting the check boxes
• Finish the process by clicking on OK and then Close

Backup mail accounts in Outlook Express:

         Export the mail account to a file

• Move to Accounts section in the Tools menu
• Open the Mail Tab and Export the mail account according to user choice.
• Click on Export
• Open Save In box to select the Mail Backup folder
• Hit on SAVE
• Repeat these steps for each mail account that you want to export.
• Click Close.

       Backup News accounts in Outlook Express:

       Export the newsgroup account to a file

• Move to Accounts section in the Tools menu
• Open the News tab and Export the news account according to user choice.
• Click on Export
• Open Save In box to select the Mail Backup folder
• Hit on SAVE
• Repeat these steps for each newsgroup account that you want to export.
• Click Close.

By applying above steps, user can keep a backup copy of their account information and continue their work without any interruption.