May 14, 2013

How to Create & Open PST file in Outlook 2013?

While working with PST file, one thing user should keep in mind that if the size of PST file reaches or exceeds beyond the specified limit then, it affects the Outlook performance adversely. So, for proper working of Outlook, it is advised to create new PST file that can be used as a mean of archive for storing old data.

Steps to Create Outlook Data File:-
  1. Firstly install Outlook 2013 Application
  2. Start your Outlook 2013 application
  3. Point to 'File' Menu then, Select “New Items”
  4. After clicking on 'New Items' user will migrate to 'More Items' & from 'more items' submenu choose 'Outlook Data File'
  5. Now, browse for the location where you want to save your Outlook Data file
  6. Enter the file name or hit “OK”
  7. Your PST file is created successfully
  8. Now, See left side of your Outlook folder pane it works exactly like your existing folder.
Steps to Open Outlook Data File:

Once you have created the PST file, follow the below steps to open it.
  • Go to the file tab
  • Hit on 'Open & Export' and click on Open Outlook Data File
NOTE:-user can also open the Outlook Data file from Documents/Outlook Files Folder.

Password Set

User can also apply password to their PST files for security purpose. By applying password to the PST file, user can prevent unauthorized access to the confidential mail data. Moreover, to increase the security of your PST file, it is advised to change your password on timely basis.

Steps to change password of PST file:
  • Point to 'file' then, Move to 'account settings'.
  • Choose the Outlook Data file on which you want to apply password then, click on Settings.
  • Hit 'Change Password'.
NOTE: - If you are using Outlook with Exchange Server then use your network password to access your Outlook account data.
  • After clicking 'change password', a Password wizard opens that prompts for your “Old Password” & “New Password”. Enter the details & save.
NOTE: - Your password must be up to 15 characters & case sensitive.
  • Hit OK to set password.

    Additional Info:-
  • Password is applied to select Outlook Data File only.
  • User can also set Password for individual folders within the Outlook Data File.
  • Once user changes the password and he can log in with new verified password. He can select the check-box provided within the password wizard to make the system automatically store it for future use. Whenever user log in in to his account then, he will not require entering the password again and again.
Its a wise choice to archive your previous Outlook data in PST file .Otherwise, the increasing PST file size may affect your daily Outlook tasks and later on, it may cause severe data corruption issues that might be hard to recover.

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