How to Share a Contacts Folder with Others in MS Outlook

It’s sound interesting that we can share the contacts with one person, two person or to everyone in MS Outlook. This way we don’t have to entry same contacts for other person account.

To do this there are some important feature which are required:
-    Use a Microsoft Exchange Server 2000
-    Exchange Server 2003
or
-    Exchange Server 2007 account.

As we all know that home user and personal accounts do not use Microsoft Exchange. To know more how to do the share a contacts Folder with Others in MS Outlook let us read the following:

Q: What is the meaning of Contacts Sharing?

Ans:  When we use Microsoft Office Outlook 2007 with a Microsoft Exchange account, contacts can be shared between people. Contact sharing can be more than one and you can easily create additional contacts folders and choose which of those folders to share. You can use Contact sharing by sharing invitation and sharing request e-mail messages. It’s very easy.

Contacts Sharing in MS Outlook

 
Types of Contacts Sharing in MS Outlook
1.    Share Contacts folder with specific people
2.    Share Contacts folder with everyone
3.    Customize contacts folder as per your choice
4.    Cancel or change Authorization of access to your contacts folders
To know more about how you can do the Contact Sharing you can refer to Microsoft Office Support Team.

Q: What is the benefit of Contacts Sharing in MS Outlook?
Ans: You can easily share the same contacts folder if you have two computers at home on a network and have Office 2007 Ultimate Edition. This way you can save your time and efforts.

Q: What should I keep in mind before I do this Activity?
Ans: Remember, Your PST file (Personal Storage File) of MS outlook is very important file and it’s by default location is: C:\Documents and Settings\[User Name]\Local Settings\Application Data\Microsoft\Outlook\Outlook.pst

So, Outlook.pst is the main and important file you need to take the backup of this file. In case during this process your PST file got corrupt or damaged then you cannot access even single information from PST file. In case you are unable to access any contacts, file, email, address and calendar etc information from PST file then you can try to download PST Recovery Software awhich are available online. This way you can recover your corrupted PST file and access the information to share the Contacts folder.  You have to be extra careful to protect the PST file from corruption or damage.

By applying the simple steps of sharing the contacts as discussed above you can easily share the can easily share the contacts with two person or more. Also give preference to the solution on recovery of corrupted .pst file. Keep writing my blog for more informative information related to MS Outlook and other email clients.

Circumstances that Initiate OST to PST Conversion

The OST file is Offline Storage Table and it make easy for any user to work offline even if server is not connected. The OST files synchronize the change once it connected to with the server. This synchronization process makes easy to send offline data to the destination once it connected with the server. Although this process is safe but we have seen that many times the OST files get damaged or corrupted and OST file corruption error occurs during the synchronization process with server.  

The OST file stores all emails, contacts, calendars and other elements and help user to access in offline mode, it is true that saved data must be very important and loosing such data can’t be affordable for anyone. Sometime this type of error gives a very annoyed feeling and dissatisfaction. In such situation the first priority comes that anyhow get the access to the OST file data and you search for the perfect solution. The corruption of OST file may cause a break to all the business operations which further affects the inter-office communication. Also this OST file corruption can fully affect the functionality and halt the flow of information within the organization. Entire communication process may go slow down because of OST file corruption.
So how to overcome OST file corruption problem. First you have to take the backup up the OST file. Once it is done then you have to use the best recommended option i.e. OST to PST conversion. You need to convert corrupted OST file to PST file so that you can access the store data in MS outlook once again.  MS outlook allow user to access the PST file. Once you Convert OST to PST file then you can access store data very easily.

Now you must be thinking how to convert OST to PST file? Here I would suggest you to download the trial version of OST to PST Converter Software and see the preview. This way you can easily see sorted data in preview mode.  Once you get the PST file after converting it through OST to PST software then you can easily access PST file and you can send it again to required destiny.

MS Outlook also provide the in-built tool ‘Import and Export Wizard’ to convert the OST file to PST file manually. This manual method does not work always and fails to convert OST into corresponding PST. In such case you need to download the reliable OST to PST Converter Software which converts OST file into PST.

Do you know how you when you need to convert OST to PST File

OST file is very important file for MS Outlook. OST file allows MS Outlook users to freely work offline when there is no connectivity with Exchange Server. The OST file itself synchronizes the related changes once it connected to Exchange Server.  MS Outlook use PST file in Outlook which stores on the client or a server other than the Exchange Server. All offline data and information such as emails, calendars, tasks, notes and other data get stores in OST files. Whenever your OST file get corrupts then you may not be able to access any data. It reflects that your OST files get corrupt or damaged and there may be chances that you may lose entire data all of a sudden. In such condition you have one option which you can try i.e. to convert OST file to PST file and access PST file on MS Outlook.

To convert OST file the process is very simple and easy. You just have to download the OST to PST converter Software and install it on your computer. Corruption of OST file can be possible due to any of the hardware issues like networking failure, data storage device failure or sudden power failure etc. Due to these errors the data loss is possible but it can be recoverable. Next cause of OST file corruption can be software issues such as Virus attack, incorrect file system recovery, synchronization error or abnormal termination of Outlook.

In both case OST file may get corrupt. To recover the Data you can take help of OST to PST Converter Software.  It is advisable that you can use OST to PST convertor to ensure no technical failure while working with MS Outlook.  I would recommend you to try the demo version of OST to PST Converter Software which is user-friendly and running successfully. Please post your comment too.

How to Apply Word as Default Email Editor in Outlook

I am sharing in this post to know how you can apply Word as default email editor in Microsoft Outlook. Word has advance editing feature because that it is possible that you may want use Word as your MS Outlook default email editor.

You can also use plain text HTML format text too. It is important that the recipient must have Outlook email client and using it to read the email communication. You can easily use dictionary and other special feature in your outlook email once you apply Word as default email editor in Outlook.

You can apply the following steps to apply Word as Default Email Editor in Outlook
To set Word as the default editor for email messages in Outlook:

• Select Tools | Options from the menu in Outlook.
• Click on the Mail Format tab.
• Make sure the Use Microsoft Office Word 2003 to edit e-mail messages checkbox is selected.
• In versions before Outlook 2003, the text reads Use Microsoft Word to edit e-mail messages.
• Close the dialog.

This way you can apply Word as default email editor to your MS outlook.  MS Outlook 2007 and 2010 always use Word for editing.

5 More Ways to Access Emails

Microsoft Outlook is the strongest email client and there is no doubt in this statement. It’s a most popular in the world and widely used in both home and office because of its deep combination with Microsoft Office suite, Microsoft Windows and Microsoft Exchange.

Today I am sharing five more email clients that can also serve your purpose to send and receive emails.

You can continue reading the following to know more:

1. Mozilla Thunderbird

Mozilla Thunderbird is a free, open source, cross-platform email and news client developed by the Mozilla Foundation.

Thunderbird is the open-source email client popular for its speed and flexibility. You can expand its usability through plugins and add-ons like Firefox. It also supports all popular protocols including POP, IMAP and SMTP and it is available in all platforms

(Image of Add-one)

In case you have to use IMAP to access your emails then Thunderbird work amazingly. If you are thinking to download latest version of Thunderbird then click to Mozilla Messaging.

2. Zimbra Desktop

Zimbra Desktop is an email client just like Microsoft Outlook. Zimbra Desktop is easy to use with its user-friendly interface. Zimbra Desktop is capable to configure Yahoo mail, Gmail, Hotmail and AOL automatically. You can also use offline feature to work even when you are offline. This feature works with IMAP protocol which makes Zimbra Desktop the winner in the IMAP usage race.

You can download latest Zimbra Desktop which strongly supports social accounts such as Twitter, Facebook, Digg etc.

3. IncrediMail

IncrediMail give you the best feeling with lots of color and fun style in sending and checking email. It supports all the features of a standard email client including POP, IMAP and SMTP with colorful and photo backgrounds while composing emails with animated characters. IncrediMail also called PhotoMail Maker and it allow you to add your personal photos as email backgrounds.

4. Opera Mail

Opera Mail is add the mail client right inside the Opera Browser. You can configure Opera Mail easily and you don’t have to open a separate email client. Your email will arrive and show up in Opera browser.

Opera Mail gives access to offline mail and you can see your email even if you are not connected to the Internet. It’s work successfully even if you have slow internet connectivity while travelling. Opera Mail fetches only necessary information on low bandwidth mode.

5. emClient

emClient is great email client the new version of emClient has been specifically designed for running on Windows Vista and Windows 7. It is free for home user but paid for business user. emClient supports Hotmail, Yahoo and Gmail and it can also import settings and email from other email clients like Microsoft Outlook and Mozilla Thunderbird. Hope you will like post and share your comments and thoughts as well.

How to Setup Email in MS Outlook?

You must be thinking to setup Email in MS Outlook is very difficult or complicated task. You may have tried and got success but sometime it is hard to setup email in MS outlook and you never find even a single email in your Outlook Email Account. I am sharing something important with you to know how you can do it yourself to setup email in Outlook.

I am assuming that you are already aware of Outlook Express; furthermore Outlook is similar to Outlook Express.

Do It Yourself (DIY)
You can try the following to Setup Email:
Go to 'Tools' -> 'Email Accounts' -> 'Add a new e-mail account' -> 'POP3'
User Information:
Your Name: [as you wish]
E-mail address: [you@yourdomain.com]
Server Information:
Incoming mail server (POP3): yourdomain.com
Outgoing mail server (SMTP): yourdomain.com or your ISPs SMTP Server settings.
Logon Information:
User Name: [full email address (example: you@yourdomain.com)]
Password: [email account password]
Log on using Secure Password Authentication (SPA) is NOT checked.
Click 'More Settings ...' -> 'Outgoing Server' Tab.
'My outgoing server (SMTP) requires authentication' IS checked.
(use same settings as...) is checked. (NOTE: not all ISP allow you to use SMTP servers that are not their own, so you may be required to use the settings for sending email they provide.)
Click 'OK' and you're finished.
If you want the port settings for the advanced tab in the settings, the standard ports are usually already filled in and work fine without changes; port 25 for SMTP, port 110 for POP, port 143 for IMAP. Your server may also have an alternate port 26 or 587 open for SMTP if your ISP blocks port 25.

This way you can DO It Yourself to Setup Emails in MSOutlook. Hopefully you will find this post useful and share your comments too.

How to Get Rid of Tiny Font While Reading Mail in MS Outlook

Continuously working on long hours on monitors can give trouble to your eyes and you may want to see the large font instead of reading tiny font in Outlook mail. It is always good to keep readable font size.
If you are facing Tiny font uncomfortable to read your outlook emails, then you can try these step to increase the Font Size While Reading Mail in MS Outlook

To read mail in a larger font in Outlook:

• Hold down Ctrl while turning the scroll wheel on your mouse down.
In Outlook 2007 and later, alternatively
• Open the message in its own window.
• Click Other Actions.
• Select Zoom... from the menu.
• Choose the desired zoom level.
• Click OK.
Outlook will not remember the zoom level.
As an alternative to the mouse in Outlook 2000-2003, you can also
• open the message in its own window and
• Select View | Text Size and the desired size from the menu.
Since this does not work with plain text emails (the mouse wheel does), also select Tools | Options... from the menu, go to the Mail Format tab, click Fonts... and use the Choose Font... button under When composing and reading plain text: to choose a bigger font.

Hope this way you find great help to get rid of tiny font while reading mail in outlook. Please keep your valuable comment here too.