Key factors that lead to MBOX to PST file conversion

Emails are considered as most simplified way of communication because of their speed, security, and robustness. In world of email application, there is lot of email application clients available like Thunderbird, Pocomail, Eudora, Apple Mail, Outlook and many more. Mostly users prefer email client which is easy to handle, free of errors & no need of technical expertise. Let’s discuss these email clients one by one: 

 

Thunderbird Email Application Thunderbird is the mail client designed by Mozilla. Thunderbird email application supports for MBOX file format expanded as mail boxes. These MBOX files maintain all messages associated with user’s profile in a plain text file

Pocomail Email Application: Poco mail was designed by Poco systems to work on Microsoft Windows system. Poco mail used their own scripting method to prevent spam. Pocomail does not provide support for JavaScript. File format supported by Poco mail is .mbx files. Default location for Pocomail files are:

C:\Documents and Settings\Administrator\Application Data\Pocomail\Mail

Eudora Email Application: Eudora mail client is designed to work on Apple Macintosh system as well as on Windows operating system. Additionally Eudora mail client has also support for Palm Operating systems. File format supported by Eudora mail client is MBX files.

Apple Mail Email Application: Apple mail was developed to work as a default email client with Mac OS. In apple mail separate .mbox files are generated to store different email folders. Apple mail does not support for calendars, contacts and Address Book

Outlook Email Application: Ms-Outlook email application is designed by Microsoft. The whole information of user profile along their mail boxes is stored in a PST file. PST is basically known as Personal Storage Table having a limit of 50 GB. Although size limit of PST file is depend upon the Outlook version used by user. PST follows the B-tree structure with 512 bytes nodes and leafs. Storage location of PST file is user’s hard disk. 

 

Most of us choose Outlook as our email application client because of its flexibility & supports all above points. 

 

There are some other reasons that force users to switch from MBOX file format to Outlook file format. Here, are few key points that are enough to explain the reasons behind conversion of MBOX file to PST file

Reasons that make User switch from MBOX file to PST 

 

File Structure: As I explained above all email applications have their own file format. PST file format is easy to understand as compared to other file formats such as MBOX, MBX file etc. Also MS-Outlook is easily available in Office suite form which can be downloadable from the site of Microsoft. MS-Outlook can also be used in both mode i.e. online mode as well as offline mode.

File Locking System: Thunderbird email application is introduced with a feature named as “file locking” feature. Although this feature adds more security to the user’s data but have a disadvantage too. This file locking feature is not compatible with other applications such as Lotus Notes File. To read a MBOX file in safe mode, user must lock the MBOX file as this file show corrupt message in case if file is unlock. This system is not supported by PST file.

Extensive Features: Outlook is bless with vast and extensive features like connectivity with social media profiles, Attachment reminder, User friendly interface, Support for Exchange account and many more features . Facility to create to-do-list and many more advance features that make user switch from MBOX file to PST file.

Saving multimedia file: One more advantage of using PST file is that PST files are capable of saving multimedia file whether this facility is not supported by MBOX files. 

 

PST File is easy to manage: It’s easy to use and store PST files as compared to MBOX files. The main difference lies in their structure as MBOX file is a single file concatenated all messages in form of a string. It becomes tough for user to sort out a particular message while this is possible in PST file because of its flexible file structure.

Change in Work place: One more common reason behind switching from MBOX file format to MS-Outlook mail application is change in work environment. MS-Outlook is common email application used by every organization so it is also consider as a key factor in changing email application client 

 

OS Support: MBOX file format does not support for Windows Operating system. We all are aware of fact that most of us use Windows operating system because of its user friendly interface. 

 

All above explained reasons are quite enough to explain why there is need to perform MBOX to PST. After reading above, user will surely search for an option to convert MBOX file to PST file. Let me aware user there is no direct method to convert MBOX file to PST. To convert MBOX file to PST file, user has to use third party tools. Check this presentation to know more about MBOX to PST file conversion:

How to convert MBOX file to PST? from aidajolley

 

Brief Introduction of Thunderbird Mail Application

Electronic mails are the fastest way of transferring information in every field. Although there are a number of email client applications available for sending and receiving emails. Every email application client has their own features. From the list of email application clients, I am introducing Thunderbird email application client. 

Thunderbird Mail Application: - Thunderbird mail application is a mail client designed by Mozilla. Basically it’s an open source cross platform used as newsgroup, newsfeed, chat purpose and for sending and receiving emails. Along with POP and IMAP, Thunderbird also supports for LDAP account (Lightweight Directory Access Protocol) that is an additional benefit. Moreover Thunderbird also supports for different operating system that is another great advantage for user. List of Operating Systems on which Thunderbird is operated i.e.

• Windows
• Linux
• OSX
• Open Solaris
• Free BSDOS/2 and ecomStation

Default location of Thunderbird in Windows Directory is:

• For users of Windows 2000/XP/2003:

C:\Documents and Settings\[username]\Application Data\Thunderbird

• For users of Windows NT

C:\WINNT\Profiles\[userName]\Application Data\Thunderbird

• For Windows 98/98SE/ME

C:\Windows\Application Data\Thunderbird

NOTE: Run windows on default "C:\" drive or partition

• For Mac OS X
• ~/Library/Thunderbird/Profiles/xxxxxxxx.default/.

For user of Linux

• Linux/UNIX~/.thunderbird /xxxxxxxx.default/.

Mail Messages Format of Thunderbird Application:

Mozilla Thunderbird files are stored in profile folder associated with user profile. User’s mails are stored in mail folders in the MBOX format. To find these mailboxes, user can open their profile folder

The profile folder contains all configuration files of Mozilla Thunderbird. To find out the location of mail, follow these steps:

1. Point to Tools menu apply command entitle as Settings.
2. Now, select the desired account.
3. Open option entitle as “Server settings”.
4. Folder named as “Local directory” will open.
5. Now, copy the information you receive from the Local directory and paste it in to the Windows Explorer.

By using these steps, user will able to see their mail folders

Thunderbird supports for three types of mail format. File Format that are supported by Thunderbird are:

• Mbox
• Mork
• Sqlite

Let us discuss in brief about the MBOX file format which is of common use.

MBOX FILES:

MBOX files are basically collection of all electronic mails present in a mailbox. These files contain all mail messages in form of a single plain text file. In MBOX files, all messages are concatenated in a single file in form of string. These messages start with a line consist of five letters i.e. "From" and followed by a space in sender's e-mail address. To append the message with other mail, a blank line is added at the end of every message.

Modified Formats of MBOX Family: Mbox files are associated with four types of formats i.e

• mboxo,
• mboxrd,
• mboxcl,
• mboxcl2.

Example of Mbox file

From MAILER-DAEMON Sat Aug 12:08:34 2012

From: Aida <aida@demo.com>

To: amanda < amanda @ demo.com>

Subject: Demo message

Body of the message

>From()

How to configure your mail

From MAILER-DAEMON Sat Aug 12:08:34 2012

From: Aida <aida@demo.com>

To: amanda < amanda @ demo.com>

Subject: Demo message part2

This is the second body.

Location of thunderbird files i.e.

Here tilde character (~) indicates to Home Folder of current user

Supporting Clients for MBOX files are:

Supporting clients for MBOX files are Thunderbird, Eudora, Apple mail, Entourage, Mac Mail, Spice bird, Pocomail. The main reason behind popularity of MBOX file is their email structure that is in text form. These files can be read easily by using text processing tools and also help in saving email messages. 

 

I hope after reading above article, user is aware of Thunderbird application and file formats associated with them.

All about Outlook Express Stationary

Messages plays a vital role in every field either it’s a business field or an IT firm. Most of us choose emails for safe and secure mode of communication and if, I talk about email Outlook Express is my favorite email client because of its ease and simplicity. It provides user various options to send emails using files like images etc. This make message more attractive and informative. 

 

              To make message more attractive user can use default images available in the folder named as ‘Stationary folder’. Moreover, user can add more images to this folder by following its manual procedure. Let me discuss in brief about this folder: Stationary is a message template created by using images, colors etc for outgoing emails. Message created by using stationary provides user more options to adjust the Settings of their message like Font settings, text color and position etc. This folder is located on underwritten address

Location: C:\Program Files\Common Files\Microsoft Shared\Stationery

In this post I will describe all steps to

• Configure default stationary folder
• Create stationary folder
• Add signature automatically using stationary

Snapshots to Configure default stationary folder

For user’s of Outlook Express6

1 Open Outlook Express email application

2 Now, head towards Tools menu do click on Option

3 After clicking on options chooses compose tab from the option provided. It will display a window as shown in figure below:

4 After clicking on compose enable the checkbox entitle as ‘MAIL’ and click on ‘SELECT’ button as shown in fig

User can also choose option News:

5 From the Select Stationary window select stationary you want to use and click ‘ok’

 

6 Now, again click ‘OK’ and your default Stationary folder is configured

Use can also create stationary according to their use. I am sharing steps to perform such types of action: 

 

Snapshots to create stationary

1 Open Outlook Express email application and target Create Mail 

2 Now, select the drop down menu placed just next to Create Mail button. It will display a list and select Stationary option from the list

3 Now, user will see a interface entitle as Select Stationary . Select the button Create New from the interface and proceed

4 Welcome screens will appear and wait till this screen load and click on Next Button

5 After clicking on Next button a ‘Stationary Setup wizard’ will open asking for parameters (picture tile, position, color etc) to be set. After seeing preview proceed to ‘Next’.

6 Now, user can select Font setting for their mail by selecting appropriate option from the list and proceed to NEXT

7 After complete settings Stationary Setup will ask for file name. Enter the desired file name and target Finish button to complete the process

8 Stationary created is added to Stationary Folder with the name used to create , Hit ‘ok ’ to proceed

9 Now, user can use created stationary to compose mail as shown in figure below

Snapshots to add signature automatically using stationary in Outlook Express

To add more clarity to your message user can also send their business card automatically in their emails in form of signature. Do follow the following steps to perform this operation:

1 Head towards Tools menu do click on Option

2 After selection of ‘Signature’ tab enable the check boxes to create new signatures and user can also edit their signature using this option. Click ‘ok’ to proceed

3 Enter the text in the ‘Edit Signature’ box and proceed. Click ‘ok

4 ’Now, compose mail user will see automatically signature will add while sending email

I hope information provided above will help you in conveying information to user more smartly.

 

How to export all Windows live mail contacts and calendar data to Outlook 2013?

Windows Live mail (EML) and Outlook (PST) both email applications have their own importance. But due to some extensive and vast features of Outlook, most of the users prefer to choose Outlook as their email application. Now a day’s social networking has a great value. Outlook 2013 is introduced with a new feature of connecting social profile, attachment reminder, Skype connectivity with their outlook account and many more new features are also introduced.

    

These up gradation in features of Outlook make users think of switching from Windows Live mail (EML) to Outlook (PST). To convert EML file to PST file is not as troublesome because various EML to PST file converter tools are present. But to access Windows Live Mail contacts and calendar in Outlook, user has to export them manually. 

In my post, I am sharing steps to access Windows Live mail calendar and contacts in Outlook. 

Following are the steps:

Exporting Contacts from Windows Live Mail to Microsoft Outlook 2013:

1 Start windows live mail application.

2 Select Contacts folders to export and choose Comma separated values (.CSV) files.

3 After performing such steps a CSV Export window will open containing Browse button.

Choose option browse to select the Desktop folder.

4 Now, enter text in the file name save the file by clicking on File button

NOTE: File name will be “WLM Contacts”.

5 Select the field’s user want to export and finish the process by clicking on Finish button. Wait till the process complete

NOTE: Select most common fields only if user is confirmed about the information i.e. First Name, Last Name, Email address and Telephone. May be this process will take some time because of messages present in the files user is exporting.

6 Close the Windows Live Mail application

7 Select Excel file and open it.

8 Open the desktop folder and click on show all files.

9 Select file created above with name “WLMContacts.csv” and open it.

10 Now, select file Select File, and then click Save As.

11 Now, change the extension of file to CSV (Comma delimited) (*.csv), and save them

12 In this step, while saving the file user is asked to replace existing file or overwriting the file or keep the file in CSV format then click yes.

13 Now, close the Excel sheet

14 Start Outlook application and select file named as contacts.

15 Click on Import/Export icon

16 After opening of window select option to Import from another program and proceed

17 Previous steps will highlight comma separated values

18 Now, again select the Desktop folder b clicking on Browse

19 Select he contacts from the file named as WLM Contacts.csv

20 Now, contacts folder will be highlighted and proceed on NEXT to finish the process

Steps to exporting calendar from Windows Live Mail to Microsoft Outlook 2013:-

1 Log in into Windows Live mail account to select the Calendar folder.

2 Select the account type from Windows Live account and Outlook account to share the calendar information.

3 From the option given choose option ‘share the calendar’ and save the changes.

4 Send a link to people with whom user want to share calendar by enable the checkbox.

5 To save changes click on links provided and proceed

6 Choose the link that contains information user want to share and do click to email the link to respective person to share the calendar details.

All above are the steps to export all contact details and calendar to outlook. Windows Live Mail doesn’t have option to synchronize the emails automatically with Outlook. To access that email messages in Outlook, user has to export email message manually. Following are the steps to export the mail messages.

Steps to Export the mail messages

1 Start both email applications: windows live mail and Outlook

2 Head towards Windows Live Mail application and choose Email messages from Export section categorized in the File menu.

3 Now, Select format of Microsoft Exchange and proceed 

4 After doing this a message is displayed containing text “All email will be exported to Microsoft Outlook or Microsoft Exchange”

5 Now, choose appropriate mail folders from the list of all email folders and Export them.

6 Wait till process complete. After completion of process a dialogue box will appear on Window named as “Export Complete dialog box”.

These steps only applied to Export all Windows Live Mail contacts, calendars and emails to Outlook 2013 (32) bit only.

How to access web mail account (Gmail) using desktop email client apps (OE)?

Emails are the backbone of every business either its small business or a large scale business. In the list of email application clients, Outlook Express is very famous email client associated with Windows XP. Sometimes there comes a situation when user has no access to internet. To overcome this situation, user can configure their desktop email application client to their webmail account and can access their email easily.

In this article, I am sharing screenshots to configure Outlook Express account to Gmail account. In case the user is using Outlook as their email account then they can also configureOutlook account with web mail. Before proceeding further, first user should meet the following requirements to configure their account.

Requirements to set up Gmail account with Outlook Express:

• Login access details of their Gmail account.
• Server’s Name. (Incoming & Outgoing mail server)
• Complete details of port settings

Depending on user’s choice, user can enable account option to select whether they want to configure via using IMAP account or POP server.

This configuration process divided in two parts i.e.

• Setting of Gmail account
• Setting of Outlook Express account

Snapshots to configure Gmail:

1. To initiate the process, log in to your Gmail account

 

2 After Log in move to Settings and do click on that 

3 Now, head towards “Forwarding and POP” and select the radio button entitle as “Enable POP for all mail” and save changes.

Screenshots to configure Gmail account with Outlook Express:

 

1 Login to Outlook Express application.

2 Point to Tools Menu, move cursor to Accounts option as displayed in Image below:

3 After clicking on Accounts screen, displays an image entitle as “Internet Accounts” 

4 Now, Click on button highlighted as “Add”. After clicking, it will show three options

5 In the next step, an Internet Connection wizard will open asking for Display name. After filling the entry, click on button “Next”. Keep one thing in mind while editing the Name: name must be same as name of your Gmail log in.

6 In this step, user will enter their email address in the text box. Follow the above instruction while entering user’s email id that should be same as id of user’s Gmail account. After filling the credentials, proceed to NEXT.

7 After proceeding on Next Step, Internet Connection Wizard will give user option to select the mail server type. As I mentioned above, user can choose server type according to their availability. While choosing option, they must aware of server’s mail address. Here, I am taking POP3 in to consideration

• For Incoming Mail text: ‘imap.gmail.com’
• For Outgoing Mail text: “smtp.gmail.com”

For pop user’s

• For Incoming Mail text: pop.gmail.com
• For Outgoing Mail text: “smtp.gmail.com”

I am showing both images:

                                      Figure For POP3 users

8: Enter the log in credentials of user’s Gmail account. After login, user must enable their Remember Password box. Hit on NEXT to finish the Log-In process 

9 Now, user will see a screen giving information for successful completion of process. To set server setting click on Finish button.

10 This step will return user to the “Internet Accounts” page. Now, User will select the “Properties” button “by doing right click

11 Do right click on section entitle as Properties. This action will display Properties windows including all Servers’ settings. This will also authentication for servers.

 

12 Now, Move to Advance Tab to create a secure SSl connection. User can create SSL connection by entering the port no of SMTP and POP3 protocol. Remember IMAP users will enter port no in the text box of IMAP protocol and click on OK to finish the process.

 

By following above instructions, user can easily send and receive their web mails using their desktop email application client and enjoy their work without any interruption.

 

 

 

How to make Hyperlink work in MS-Outlook, if it refuses to open?

Email application works as an interface between receiver and sender to pass information. MS Outlook is one of the most famous email application client existing in the market. Its new version Outlook2013 extensive and vast features (face book connectivity, hyperlink creation, attachment reminders etc.) makes it famous among the users. But when I was using Outlook & try to open hyperlink then I encountered an error message i.e.

“This operation has been cancelled due to restrictions in effect on this computer. Please contact your system administrator.

Your organization's policies are preventing us from completing this action for you. For more info, please contact your help desk.”

When Outlook user’s click feverishly to open the link attached within the email, they get disappointed as Outlook gives no response to their query & shows above error message. This is the most irritating situation, I guess! This situation makes user thinks this is the fault of Outlook, but let me clarify that this is not the Outlook error. Following are the common reasons behind this error message:

• Error in registry keys or
• In appropriate installation of Internet Explore
• Corruption in Internet Explorer Possible cause

Solution to resolve this error:

Microsoft describes two ways to resolve this error:

• By Resetting the Internet Explorer settings.
• By Import and exporting registry keys from another computer.

Steps to Do Editing in Internet Explorer Settings:

For Newer version of Internet10:

• Open Internet Explorer and move to Tools option and click on Internet Options. Hit Advance Tab and choose Reset Settings.
• Now, select the checkbox entitle as “Delete personal settings”
• Click on close the window and restart browser.
• Repeat the first steps and move to Programs tab and select button Set programs
• Set Microsoft Outlook as your default program.
• Choose Internet Explorer by scroll up again to default programs list
• Close the application

For Internet Explorer 8

Start Internet Explorer.

1 Point to Tools menu chooses Internet Options.

2 Move your cursor to “Advanced tab” and choose “Reset”.

 

3 Choose Program Tab and click on Set Programs

    

4 Now choose MS-Outlook as default program and hit OK

Steps to Import and Export Registry Key from other computers

Export the Keys

1. Point to Start Menu click on Run

 

2. Type regedit in the Open Dialogue box and proceed to next step

 

3 In the next step point to locate the registry key value as highlighted in the fig shown below:

4 Now, move your cursor to the File menu in the Registry Editor and target on Export 

 

5 After clicking on Export save the location address of file.

NOTE: All registry files are saved on user’s hard disk or floppy disk

6 Now, enter the desired file name to save the file and exit the Registry editor.

Import the Keys

1 Firstly copy the registry key to the affected computer and do double click on .reg file

User will receive the following error after doing this

For Windows 7 users:

“Are you sure you want to6 Now, enter the desired file name to save the file and exit the Registry editor.

Import the Keys

1 Firstly copy the registry add the information in drive: location file was copied to\file name.reg to the registry?”

For Windows 8 users:

“Windows 8 - Adding information can unintentionally change or delete values and cause components to stop working correctly. If you do not trust the source of this information in C: Users\<your logon>Desktop\regkey.reg, do not add it to the registry.”

2 Target OK to terminate the process

Now verify the default value of “HKEY_CLASSES_ROOT\.html” this key is html file

1 Point to Start Menu clicks on Run and Type regedit in the Open Dialogue box and proceed to next step

 

2 Now, do click on under shown registry value

3 After clicking on the value entitle as “String (Default) is "html file” check whether it’s an html file or not

 

4 Do right click on file and chose option modify

 

5 Now, Enter the file value in data box.

6. After entering the values click Ok and exit the registry editor.

It is advised to do modifications in registry carefully as a little mistake leads to heavy loss of crucial data. However, if still error occurs then user must contact to Microsoft support.